GILES COUNTY PUBLIC SCHOOLS

151 School Road

Pearisburg, VA  24134

AGENDA

Regular School Board Meeting

Thursday, May 21st, 2020

4:30 PM

A Closed Meeting May Be Held

School Administration Office Building

Conference Room

(Persons from the public wishing to address the Board are requested to register with the Clerk, unless they are already on the agenda.)

 

**Due to COVID-19 restrictions, the meeting will be live streamed on Facebook under Giles County Public Schools

 

I.                    Call to Order

A.                   Pledge of Allegiance

B.                   Approval of Agenda

 

II.                  Public Comments

A.                   General

 

III.                Consent Items (approval by a single Board vote) – Chairman

A.                   Meeting Minutes

1.                   Regular – April 16, 2020

 

B.                   Financial Data

1.                   Bills

2.                   Payroll

3.                   Revenue – April 2020

4.                   Expenditure Report – April 2020

5.                   Appropriation Request – June 2020

 

C.                   Title Applications

 

IV.                Superintendent’s Report

A.            Personnel/Contractual Items

B.             Instructional Update

C.             Approval of NEW CTE Course

D.            Approval of 20-21 School Calendar

               

 

V.                  Concerns/Mission Statement Accomplishments – Chairman

A.                   Board Members

B.                   Superintendent

 

VI.                Adjournment


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Approval of Minutes                                                  Item: III-A

 

Prepared by:  Amanda J. Tickle                                            Date: 05/21/20

 

Recommendation:

 

That the School Board review, correct and approve the minutes of the regular meeting on April 16, 2020.

 

Background and Rationale:

 

The Clerk prepares the minutes and requests that the School Board review and approve the minutes prior to including them in the official record.

 

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

Amanda J. Tickle, School Board Clerk

 

 

 

 

 

 

 

 

 

 

 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

Topic:  Financial Data                                                              Item:  III-B

 

Prepared by:  David Thompson/Barbara Perkins                    Date: 5/21/20

 

Recommendation:

 

That the School Board authorize payment of certain bills/payrolls prior to official board action, and approve the payment of regular bills. That the Board approve the April 2020 Summary of Revenues and Expenditures.   

­­­­­­­­­­ _______________________________________________________________

 

Background and Rationale:

 

We have prepared the check authorization in advance of the School Board meeting, to allow more time for individuals to peruse the bills.  Checks are prepared for bills budgeted and received.  Most payments cannot be made or released until authorized by the School Board action.  This authorization will allow us to make early payments and avoid late charges.  This includes the projected payroll for the 15th of the month. 

_______________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

David Thompson, Finance Supervisor

Barbara Perkins, Payroll Specialist

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Title Applications                                               Item:  III-C

                  

 

Prepared by:  K. Orey                                                    Date: 05/21/20

                                                                                                _____________

 

Recommendation:

 

That the School Board approve Title applications for 2020-2021.

_______________________________________________________________

 

Background and Rationale:

 

Title applications for 2020-2021 now need School Board approval:
 
Title I, Part A

 

         
                   
 

 

 

 

TOP - AGENDA

 

 

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 

 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

Topic:  Report of Personnel and Contractual Items                         Item:  IV-A

                                                                                                                        (Page 1)            

 

Prepared by:  T. Arbogast                                                                        Date:  5/21/20

__________________________________________________________________

Recommendation:

 

That the School Board approve/confirm any personnel, student discipline, and contract items as recommended by the Superintendent.

___________________________________________________________________

Background and Rationale:

 

A list of personnel, student discipline and/or contract items will be submitted for the School Board’s consideration.

 

I.          Personnel Confirmations/Employment:

 

Employment: 

 

Retirement: 

 

Resignations

 

II.            Personnel Approval

I recommend, contingent upon receipt of notification of necessary state funding, all personnel appointments, non-reappointments, and transfers as recommended by principals and administration for the 2020-2021 school year. 

 

III.            Contractual (per Mr. Franklin)  

 

  1. I would like to ask the School Board to approve the rollover of RFP #3-2015 (Cleaning of grease traps and septic tanks).  The bid is currently with Vaught Septic Tank Cleaning.  This will be the third year of three possible one-year rollovers.  Prices will remain the same.

 

  1. I would like to ask the School Board to approve the rollover of RFP #6-2015 (Pest Management Services).  The bid is currently with Dodson Bros. Exterminating Company.  This will be the third year of three possible one-year rollovers.  Prices will remain the same.

 

  1. I would like to ask the School Board to approve the rollover of RFP #8-2015 (Wrecker services).  The bid is currently with Lee's Body Shop.  This will be the third of three possible one-year rollovers.  Lee Blaker, owner has purchased a 65 ton Rotator for his business to assist with larger vehicles (ex: tractor trailers, buses, etc.) during accidents.  If this piece of equipment is needed for GCPS, the cost is $1,000 per hour.  All other prices for other services are to remain the same.

 

  1. I would like to ask the School Board to approve the rollover of RFP #9 2015 (School Accounting Auditing Services).  The bid is currently with Robinson, Farmer, Cox and Associates.  This will be the third of three possible one-year rollovers.  Per bid contract a 3% increase is approved.  This will bring their total payment to $9,527.50.  Last year's payment was $9250.00

 

 

 

 

 

 

TOP - AGENDA

Approved by

Dr. Terry E. Arbogast, II, Superintendent
 GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Instructional Update                                                                    Item:  IV-B

 

Prepared by:  T. Arbogast                                                                        Date: 5/21/20

__________________________________________________________________

 

Recommendation:

 

The Superintendent will update the Board on instructional successes.

______________________________________________________­­­­____________

 

Background and Rationale:

 

At this time the Superintendent will share pertinent information regarding student achievement.

____________________________________________________________­­______

TOP - AGENDA

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Approval of New CTE Courses                                                    Item: IV-C

             

 

Prepared by:  K. White                                                                             Date:  5/21/20

____________________________________________________________________

Recommendation:

 

 

That the School Board approve 3 new Career & Technical Education Courses at Narrows High School. 

____________________________________________________________________

 

Background and Rationale:

 

Please find attached 3 different CTE Applications for courses at Narrows High School.

 

Electronic Systems I

Electronic Systems 2

Robotic Design

 

 

____________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Approval of the 20-21 School Calendar                                   Item: IV-D

             

 

Prepared by:  K. White                                                                             Date:  5/21/20

____________________________________________________________________

Recommendation:

 

 

That the School Board approve the 20-21 school calendar that was implemented by the school calendar committee. 

____________________________________________________________________

 

Background and Rationale:

 

Please click here to view the proposed calendar. 

 

 

____________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement                                           Item: VI-A  

               Accomplishments/Board Members

 

Prepared by:  T. Arbogast                                                                        Date:  5/21/20

____________________________________________________________________

 

Recommendation:

 

That the School Board members present their concerns, questions, and commendations, brought to their attention.  In an effort to support the Mission Statement and in accepting the Superintendent's challenge to promote the positive aspects of Giles County Schools, it is hoped that the Board Members will bring their one-a-week positive statement to this portion of the agenda.

____________________________________________________________________

 

Background and Rationale:

 

This portion of the agenda is provided in an effort for individual Board Members to share concerns, questions, and commendations relative to the overall operation of Giles County Public Schools.

____________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 

 

 

 

 

 

 

 

 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement                                          Item: VI-B

               Accomplishments/Superintendent

 

Prepared by:  T. Arbogast                                                                        Date: 5/21/20

____________________________________________________________________

 

Recommendation:

 

That the School Board hear comments from the Superintendent regarding items which may have been received after the preparation of the formal agenda.

____________________________________________________________________

 

Background and Rationale:

 

In an attempt to minimize the number of meetings, this portion of the agenda has been developed to provide the Board with updated information that may come to the Superintendent's attention after the completion of the Board Agenda and the Board Book.

____________________________________________________________________

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent