GILES COUNTY PUBLIC SCHOOLS

151 School Road

Pearisburg, VA  24134

 

AGENDA

 

Regular School Board Meeting

Thursday, April 16, 2020 – 4:30 p.m.

(A Closed Session May Be Held)

School Administration Office Building

Conference Room

**Persons from the public wishing to address the Board are requested to email the board clerk.  It will be read during the board meeting, which will be on Facebook live.

 

I.                    Call to Order

A.                   Pledge of Allegiance

B.                   Approval of Agenda

 

II.                 Public Comments

A.                   General (Submit electronically to board clerk)**

 

III.          Consent Items (approval by a single Board vote) – Chairman

A.                   Meeting Minutes

1.                   Special – January 14, 2020

2.                   Regular – February 20, 2020

3.                   Community Meeting – March 9, 2020

 

B.                   Financial Data

1.                   Bills

2.                   Payroll

3.                   Revenue – February 2020  March 2020

4.                   Expenditure Report – February 2020  March 2020

5.                   Appropriation Request – April 2020

6.                   Appropriation Request – May 2020

C.                   Surplus

 

IV.          Superintendent’s Report

A.            Approval of Perkins Plan

B.            Personnel/Contractual Items

C.             VSBA Business Honor Roll

D.            New Course Offerings

E.            Policy Revisions

F.             Scholarship Approval

G.            Policy Resolution

H.            Educational Technology Resolution

I.              Governor School Slots

J.              Instructional Update

 

V.                  Concerns/Mission Statement Accomplishments – Chairman

A.                   Board Members

B.                   Superintendent

C.                   Student School Board Representatives

 

VI.               Adjournment
 
 

 

 

Superintendent's Working Documents

4/16/20

No Action Required

 

Informational Items

Enrollment – February 28, 2020

Enrollment – March 31, 2020

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Approval of Minutes                                              Item: III-A

 

Prepared by:  Amanda Tickle                                           Date: 4/16/20

                                                                                                                   ____________

 

Recommendation:

 

That the School Board review, correct and approve the minutes of the special meeting on January 14, 2020, the regular meeting on February 20, 2020 and the community meeting on March 9, 2020.

                                                                                                                   ____________

 

Background and Rationale:

 

The Clerk prepares the minutes and requests that the School Board review and approve the minutes prior to including them in the official record.

                                                                                                                   ­­­­­­­­­­­­­­­____________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

Amanda J. Tickle, School Board Clerk

 

 

 

 

 

 

 

 

 

 

 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

Topic:  Financial Data                                                                          Item:  III-B

 

Prepared by:  David Thompson/Barbara Perkins                Date: 4/16/20

 

 

Recommendation:

 

That the School Board authorize payment of certain bills/payrolls prior to official board action, and approve the payment of regular bills. That the Board approve the February and March 2020 Summary of Revenues and the February and March 2020 Summary of Expenditures.  Please approve the appropriation request for April and May 2020 as well.

­­­­­­­­­­ _____________________________________________________________________________________

 

Background and Rationale:

 

We have prepared the check authorization in advance of the School Board meeting, to allow more time for individuals to peruse the bills.  Checks are prepared for bills budgeted and received.  Most payments cannot be made or released until authorized by the School Board action.  This authorization will allow us to make early payments and avoid late charges.  This includes the projected payroll for the 15th of the month.  The appropriation request for April and May 2020 also needs to be approved.

______________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

David Thompson, Finance

Barbara Perkins, Payroll Specialist

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Confirmation of Surplus Items                                              Item:  III-C

                       

 

Prepared by:  T. Arbogast                                                                    Date: 4/16/20

                                                                                                                                    ________

 

Recommendation:

 

That the School Board approve surplus items to be disposed of in the most economical manner possible.

____________________________________________________________________________________________

 

Background and Rationale:

 

            Items have been submitted with the request to be declared as surplus.  I recommend that the Board approve the following items:

 

Garage

 

GTC: 

Jet Band Saw - Serial # WJ00489OCP

Floor Jack

Overhead Chain Hoist

Ammco Brake Bleeder

Rockwell Drill Press - Model # 83-112 - Serial # LM20112 TT

Rockwell Scroll Saw - Model # 40-440 - Serial # DT9440

 

 


____________________________________________________________________________________________

 

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent
GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Approval of Perkins Plan                                                        Item: III-A 

             

 

Prepared by:  K. White                                                                          Date:  4/16/20

_________________________________________________________________________________________

 

Recommendation:

 

 

That the School Board approve the 2020-21 CTE Plan and budget for the federal Perkins grant. 

__________________________________________________________________________________________

 

Background and Rationale:

 

Each year the Career & Technical Education Plan and Budget for the federal Perkins Grant is developed for the school division and requires the School Board's approval prior to submitting it to the Department of Education. Attached please find the report and the required data.

 

Perkins Plan

__________________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Report of Personnel and Contractual Items                    Item:  IV-B

                                                                                                                        (Page 1)           

 

Prepared by:  T. Arbogast                                                                    Date: 4/16/20

_______________________________________________________________________________________

Recommendation:

That the School Board approve/confirm any personnel, student discipline, and contract items as recommended by the Superintendent.

__________________________________________________________________________________________

Background and Rationale:

A list of personnel, student discipline and/or contract items will be submitted for the School Board’s consideration.

 

I.          Personnel Confirmations/Employment for 2019-20:

 

Volunteer Agreements:

 

Retirement: 

 

Resignation:

 

Employment: 

 

Athletic Coaching Contract: 

 

II.        Contractual:

(per Mr. Franklin)

 

I would like to ask the School Board to approve the bid IFB 3-2020 (Driver's Ed Car) from Duncan Ford Lincoln Mazda. 

 

Duncan Ford Lincoln Mazda - $18,585.00

Berglund Ford Mazda - $18,592.45

Ramey Ford  $18,970.45

__________________________________________________________________________________________

TOP - AGENDA

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  VSBA Business Honor Roll                                                  Item:  IV-C

 

Prepared by:  T. Arbogast                                                              Date:  4/16/20

 

Recommendation:

 

That the School Board approve a resolution to name WNRV Radio to the 2020 VSBA Business Honor Roll.

 

 

 

Background and Rationale:

 

Each year the school board has the opportunity to name a local business to the 2020 VSBA Business Honor Roll.  This year, the School Board would like to nominate WNRV Radio for all they do for the students of Giles County Public Schools.  Please click here to view the resolution.

                                                                       

           

_________________________________________________________________________________________________________

 

 

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 

 

 

 

 

 

 

 

 


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  New Course Offerings                                                                      Item:  IV-D

 

Prepared by:  T. Arbogast                                                                          Date:  4/16/20

 

Recommendation:

 

That the School Board approve additional courses for the Computer Tech program at the Tech Center.

 

 

 

Background and Rationale:

 

Per Mr. White:

The following new courses have been approved by the State.  These three courses will be our new sequence of courses for the Computer Tech program at the Tech Center.  

 

6302 - Cybersecurity Fundamentals - Fall Semester - Junior Year (New River Dual Enrollment -  ITN 260 Network Security Basics)

8628 - Cybersecurity Systems Technology - Spring Semester - Junior Year (New River Dual Enrollment -  ITN 106 (A+ 220-901))

8629 - Cybersecurity Systems Technology Advanced - Senior Year (New River Dual Enrollment -  ITN 107 (A+ 220-902))

 

                                                         

         

_____________________________________________________________________

 

 

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Policy Revisions                                                             Item:  IV-E

 

Prepared by:  T. Arbogast                                                        Date:  4/16/20

________________________________________________________________________________________

 

Recommendation:

 

That the School Board approve policy revisions as recommended by the VSBA Policy Services and administration.

_________________________________________________________________________________________

 

Background and Rationale:

 

VSBA Policies Services continues to revise policies and regulations, and/or add new policies for review.  VSBA submits those to the Board, Staff, and Clerk for consideration and action.  Also our administration continues to monitor policies and regulations to ensure accuracy.  I recommend the Board approve the policy revisions as recommended.  Please click here to review the revisions.

 

TOP - AGENDA

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Scholarship Approval                                                  Item:  IV-F

 

Prepared by:  T. Arbogast                                                        Date:  4/16/20

________________________________________________________________________________________

 

Recommendation:

 

That the School Board approve new scholarships.

_________________________________________________________________________________________

 

Background and Rationale:

 

Mr. White would like to have the following new scholarships approved:

Kirby B. Robertson Endowment Scholarship

Rich Creek Lions Club Scholarship

 

Please click here to view both scholarships.

 

TOP - AGENDA

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Policy Resolution                                                           Item:  IV-G

 

Prepared by:  T. Arbogast                                                        Date:  4/16/20

________________________________________________________________________________________

 

Recommendation:

 

VSBA has drafted the a sample resolution for consideration by local school boards.  A board that adopts the resolution suspends school board policies when the law or regulation on which the policy is based has been waived or amended during the current crisis. It also directs the superintendent to inform the school board of any regulations that the superintendent suspends based on the same considerations.  I ask that the board approve this resolution.

_________________________________________________________________________________________

 

Background and Rationale:

 

Please click here to view the resolution.

 

 

 

 

TOP - AGENDA

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Confirmation of Educational Technology                          Item:  IV-H

                        Resolution

 

Prepared by:  T. Arbogast/K. White/M.Lucas                               Date: 04/16/20

                                                                                                                                                _____

 

Recommendation:

 

That the Board confirm the Educational Technology Resolution. 

______________________________________________________________________________________

 

Background and Rationale:

 

In order for the Giles County School System to be reimbursed for qualifying educational expenditures through the Virginia Public School Authority Technology Notes, a resolution must be adopted by the local School Board.  Divisions may not reimburse themselves for project related expenditures incurred more than 60 days prior to the adoption of resolution.  I recommend the School Board confirm the Educational Technology Resolution. Please click here to view the attachment.

 

TOP - AGENDA

 

 

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Governor’s School Seats                                                          Item: IV-I  

             

 

Prepared by:  T. Arbogast                                                                    Date:  4/16/20

_________________________________________________________________________________________

 

Recommendation:

 

That the Student Board approve the Governor’s School agreement. 

__________________________________________________________________________________________

 

Background and Rationale:

 

It is necessary to seek a two year commitment of funds, if available, to reserve seats for a specified number of students from each participating school division.  Please click here to view the full agreement.

__________________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Instructional Update                                                                Item:  IV-J

 

Prepared by:  T. Arbogast                                                                    Date:  4/16/20

________________________________________________________________________________________

 

Recommendation:

 

The Superintendent will update the Board on instructional successes.

______________________________________________________­­­­__________________________________

 

Background and Rationale:

 

At this time the Superintendent will share pertinent information regarding student achievement.

____________________________________________________________­­_____________________________

TOP - AGENDA

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 

 

 

 

 


 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement                                      Item: V-A  

               Accomplishments/Board Members

 

Prepared by:  T. Arbogast                                                                    Date:  4/16/20

_________________________________________________________________________________________

 

Recommendation:

 

That the School Board members present their concerns, questions, and commendations, brought to their attention.  In an effort to support the Mission Statement and in accepting the Superintendent's challenge to promote the positive aspects of Giles County Schools, it is hoped that the Board Members will bring their one-a-week positive statement to this portion of the agenda.

__________________________________________________________________________________________

 

Background and Rationale:

 

This portion of the agenda is provided in an effort for individual Board Members to share concerns, questions, and commendations relative to the overall operation of Giles County Public Schools.

__________________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 

 

 

 

 

 

 

 

 

 

 

 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement                                      Item: V-B

               Accomplishments/Superintendent

 

Prepared by:  T. Arbogast                                                                    Date: 4/16/20

_________________________________________________________________________________________

 

Recommendation:

 

That the School Board hear comments from the Superintendent regarding items which may have been received after the preparation of the formal agenda.

_________________________________________________________________________________________

 

Background and Rationale:

 

In an attempt to minimize the number of meetings, this portion of the agenda has been developed to provide the Board with updated information that may come to the Superintendent's attention after the completion of the Board Agenda and the Board Book.

___________________________________________________________________________________________

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement /                                   Item: V-C  

            Student School Board Representatives

 

Prepared by:  T. Arbogast                                                                    Date:  4/16/20

_________________________________________________________________________________________

 

Recommendation:

 

That the Student Board representatives present their concerns, questions, and commendations, brought to their attention. 

__________________________________________________________________________________________

 

Background and Rationale:

 

This portion of the agenda is provided in an effort for Student School Board representatives to share concerns, questions, and commendations relative to the overall operation of Giles County Public Schools.

__________________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent