GILES COUNTY PUBLIC SCHOOLS

151 School Road

Pearisburg, VA  24134

 

AGENDA

 

Regular School Board Meeting

**Closed Session May Be Held

Thursday, September 19th, 2019

 4:00 P.M.

School Administration Office Building

Conference Room

(Persons from the public wishing to address the Board are requested to register with the Clerk, unless they are already on the agenda.)

 
I.                    Call to Order

A.                  Pledge of Allegiance

B.                  Approval of Agenda

 

II.                 Public Comments

A.                  General

 

III.               Presentations

1.                   Emily Rice – Bluefield Daily Telegraph

2.                   Amelia Whittaker – The Virginian Leader

 

IV.               Consent Items (approval by a single Board vote) – Chairman

A.                  Meeting Minutes

1.                   Regular – August 15th, 2019

B.                  Financial Data

1.                   Bills

2.                   Payroll

3.                   Appropriation Request –October 2019

4.                   Revenue Report – August 2019

5.                   Expenditure Report – August 2019

C.                   2018-2019 PAC & Calendar Advisory Committees

D.                  Field Trips

 

V.                 Superintendent’s Report

A.            Personnel/Contractual Items

B.            Educational Feature

C.            Instructional Update

D.            VRS Resolution for Cafeteria Employees

 

VI.               Concerns/Mission Statement Accomplishments – Chairman

A.                  Board Members

B.                  Superintendent

C.                   Student School Board Representatives

 

VII.            Adjournment

Superintendent's Working Documents

9/20/18

No Action Required

 

Informational Items

Enrollment – August 30th, 2019

 

 

 

 

 

 

 

 

 

 
 
 
 
 
 
 

 

 
 
 
 
 
 
 
 
 
 
 
 

 

 

 

 
 
 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Approval of Minutes                                                               Item: IV-A

 

Prepared by:  Amanda J. Tickle                                                         Date: 09/19/19

                                                                                                                        ________________

 

Recommendation:

 

That the School Board review, correct and approve the minutes of the regular meeting on August 15th, 2019.

                                                                                                                        _________________

 

Background and Rationale:

 

The Clerk prepares the minutes and requests that the School Board review and approve the minutes prior to including them in the official record.

                                                                                                                        ____________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

Amanda J. Tickle, School Board Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

Topic:  Financial Data                                                                            Item:  IV-B

 

Prepared by:  David Thompson/Barbara Perkins                    Date: 9/19/19

 

 

Recommendation:

 

That the School Board authorize payment of certain bills/payrolls prior to official board action, and approve the payment of regular bills. Please approve the appropriation request for October 2019 as well.

­­­­­­­­­­ ______________________________________________________________________________________

 

Background and Rationale:

 

We have prepared the check authorization in advance of the School Board meeting, to allow more time for individuals to peruse the bills.  Checks are prepared for bills budgeted and received.  Most payments cannot be made or released until authorized by the School Board action.  This authorization will allow us to make early payments and avoid late charges.  This includes the projected payroll for the 15th of the month.  The appropriation request for October 2019 also needs to be approved.

__________________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

David Thompson, Finance/Business

Barbara Perkins, Payroll Specialist

 

 

 


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

Topic:  Advisory Committees                                                             Item:  IV-C

 

Prepared by:  T. Arbogast                                                                   Date: 9/19/19

 

 

Recommendation:

 

­­­­­­­­­­That the School Board consider the staff recommendations for 2019-2020

Professional Advisory Council (PAC) and Calendar Advisory Committees.

_______________________________________________________________________________________

 

Background and Rationale:

 

Numerous advisory committees are required as a result of both federal

and state programs. Additionally, the School Board has traditionally

appointed a variety of Advisory Committees. However, due to the early

timeline this year, most committees are not yet finalized; those will be

brought to you in October or November for approval. I recommend the

Board review the staff recommendations and make the appointments

to the 2019-2020 committees. Please see below the PAC and Calendar committees:

 

PAC

 

Calendar

_______________________________________________________________________________________

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Field Trips/Approval & Confirmation                             Item:  IV-D

 

Prepared by: R. Franklin                                                                     Date:  9/19/19

________________________________________________________________________________________

 

Recommendation:

 

That the School Board review field trips for the 2019-20 school year, and approve those that have been recommended by the principals and Assistant Superintendent.

_________________________________________________________________________________________

 

Background and Rationale:

 

Each year, schools are requested to submit field trip requests to the School Board for their review.  Our policy requires field trips that are in excess of 500 miles or overnight trips to be approved by the Board.  I recommend that the Board approve these field trips, based on this information.  Please see below to view the trips.

 

School:  NEMS/L Helvey

Date:  May 20-22, 2020

Destination:  Washington DC

Transportation:  Charter Buses

Students:  55

 

School:  NHS/H Ursano - Theatre

Date:  October 14-17, 2019

Destination:  NYC

Transportation:  Train

Students: 

 

                                               

TOP - AGENDA

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

Topic:  Report of Personnel and Contractual Items                   Item:  V-A

                                                                                                           

 

Prepared by:  T. Arbogast                                                                   Date:  9/19/19

Background and Rationale:

 

I.         Personnel Confirmations/Employment for 2019-20:

 

Employment: 

 

Athletic Coaching Contracts: 

 

Volunteer Agreements

 

Resignations: 

 

Substitute Teachers to Date

 

                                                                                                                                    ______

 

 

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Educational Feature                                                                 Item: V-B

 

Prepared by:  T. Arbogast                                                                   Date:  9/19/19

_________________________________________________________________________________________

 

Recommendation:

 

That the School Board view an educational feature from Giles High School.

__________________________________________________________________________________________

 

Background and Rationale:

 

In an effort to make the Board aware of programs and successes, educational features are scheduled for each Board meeting. Giles High School will be presenting the educational feature for this month.

__________________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent
 GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Instructional Update                                                                Item:  V-C

 

Prepared by:  T. Arbogast                                                                   Date:  9/19/19

__________________________________________________________________________________________

 

Recommendation:

 

The Superintendent will update the Board on instructional successes.

______________________________________________________­­­­____________________________________

 

Background and Rationale:

 

At this time the Superintendent will share pertinent information regarding student achievement.

____________________________________________________________­­______________________________

TOP - AGENDA

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: VRS Resolutions for Cafeteria Employees                                   Item:  V-D

 

Prepared by:  T. Arbogast                                                                   Date:  9/19/19

__________________________________________________________________________________________

 

Recommendation:

 

The Board approve two resolutions to submit to VRS to allow cafeteria employees to be covered under VRS for retirement purposes. 

______________________________________________________­­­­____________________________________

 

Background and Rationale:

 

At this time the Superintendent will share resolutions regarding VRS coverage for our full time cafeteria employees, which will go back to 2017-18 school year when we consolidated our cafeteria operations here at the School Board Office.  This coverage will continue into the future for full time cafeteria employees.  Updated resolutions will be sent to board members if any changes are made. 

Resolution 1

Resolution 2

____________________________________________________________­­______________________________

TOP - AGENDA

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 


 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement                                                Item: VI-A  

               Accomplishments/Board Members

 

Prepared by:  T. Arbogast                                                                   Date:  9/19/19

______________________________________________________________________________________

 

Recommendation:

 

That the School Board members present their concerns, questions, and commendations, brought to their attention.  In an effort to support the Mission Statement and in accepting the Superintendent's challenge to promote the positive aspects of Giles County Schools, it is hoped that the Board Members will bring their one-a-week positive statement to this portion of the agenda.

_______________________________________________________________________________________

 

Background and Rationale:

 

This portion of the agenda is provided in an effort for individual Board Members to share concerns, questions, and commendations relative to the overall operation of Giles County Public Schools.

__________________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 

 

 

 

 

 

 

 

 

 

 

 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement                                                Item: VI-B

               Accomplishments/Superintendent

 

Prepared by:  T. Arbogast                                                                   Date: 9/19/19

______________________________________________________________________________________

 

Recommendation:

 

That the School Board hear comments from the Superintendent regarding items which may have been received after the preparation of the formal agenda.

______________________________________________________________________________________

 

Background and Rationale:

 

In an attempt to minimize the number of meetings, this portion of the agenda has been developed to provide the Board with updated information that may come to the Superintendent's attention after the completion of the Board Agenda and the Board Book.

________________________________________________________________________________________

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement /                                 Item: V-C  

            Student School Board Representatives

 

Prepared by:  T. Arbogast                                                                   Date:  9/19/19

_________________________________________________________________________________________

 

Recommendation:

 

That the Student Board representatives present their concerns, questions, and commendations, brought to their attention. 

__________________________________________________________________________________________

 

Background and Rationale:

 

This portion of the agenda is provided in an effort for Student School Board representatives to share concerns, questions, and commendations relative to the overall operation of Giles County Public Schools.

__________________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent