GILES COUNTY PUBLIC SCHOOLS

151 School Road

Pearisburg, VA  24134

AGENDA

Regular School Board Meeting

Wednesday, May 15, 2019

4:00 PM

A Closed Meeting May Be Held

School Administration Office Building

Conference Room

(Persons from the public wishing to address the Board are requested to register with the Clerk, unless they are already on the agenda.)

 
I.                    Call to Order

A.                   Pledge of Allegiance

B.                   Approval of Agenda

 

II.                  Public Comments

A.                   General

 

III.                Presentations

A.                   Professional Advisory Committee

1.                   Dawn Sechrist

2.                   Sara Smith

 

B.                   Giles County School Board

1.       Mr. John Cogar – Cogar Enterprises

 

C.                   Blue Ridge Regional Art Show

1.       Tyler Peets – EEMS

2.       Rachel Keffer – GHS

3.       Connor Duncan – GHS

 

IV.                Consent Items (approval by a single Board vote) – Chairman

A.                   Meeting Minutes

1.                   Regular – April 9, 2019

2.                   Special – April 17, 2019

 

B.                   Financial Data

1.                   Bills

2.                   Payroll

3.                   Revenue – April 2019

4.                   Expenditure Report – April 2019

5.                   Appropriation Request – June 2019

C.                   Teacher of the Year Resolution

                D.            Additional 2018-2019 Field Trips

                E.             Confirmation of Surplus Items

 

V.                  Superintendent’s Report

A.            Educational Feature

B.             Personnel/Contractual Items

C.             Instructional Update

D.            Authorizations     

E.             Textbook Adoption

F.             Approval of NEW CTE Course

G.            Food Service Prices

H.            Policy Revisions

 

VI.                Concerns/Mission Statement Accomplishments – Chairman

A.                   Board Members

B.                   Superintendent

C.                   Student School Board Representatives

 

VII.              Adjournment

Superintendent's Working Documents

5/15/19

No Action Required

 

Informational Items

April Enrollment

                                                     

 

 

 

 

 

 

 

 


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Approval of Minutes                                                  Item: IV-A

 

Prepared by:  Amanda J. Tickle                                           Date: 05/15/19

 

Recommendation:

 

That the School Board review, correct and approve the minutes of the regular and special meetings on April 9th and 17th, 2019.

 

Background and Rationale:

 

The Clerk prepares the minutes and requests that the School Board review and approve the minutes prior to including them in the official record.

 

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

Amanda J. Tickle, School Board Clerk

 

 

 

 

 

 

 

 

 

 

 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

Topic:  Financial Data                                                             Item:  IV-B

 

Prepared by:  Catherine Ballard/Barbara Perkins                         Date: 5/15/19

 

Recommendation:

 

That the School Board authorize payment of certain bills/payrolls prior to official board action, and approve the payment of regular bills. That the Board approve the April 2019 Summary of Revenues and Expenditures.   

­­­­­­­­­­ _______________________________________________________________

 

Background and Rationale:

 

We have prepared the check authorization in advance of the School Board meeting, to allow more time for individuals to peruse the bills.  Checks are prepared for bills budgeted and received.  Most payments cannot be made or released until authorized by the School Board action.  This authorization will allow us to make early payments and avoid late charges.  This includes the projected payroll for the 15th of the month. 

_______________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

Catherine Ballard, Finance Director

Barbara Perkins, Payroll Specialist

 

 

 

 


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Confirmation of Resolution Supporting                                 Item:  IV-C

                        Kristi Gordon as Giles County’s 2019 Teacher of the Year

 

Prepared by:  T. Arbogast                                                                                   Date: 5/15/19

                                                                                                                                    _________

 

Recommendation:

 

That the Board confirm a resolution supporting Kristi Gordon as Giles County’s 2019 Teacher of the Year.

____________________________________________________________________

 

Background and Rationale:

 

Each year a Teacher of the Year is named for our school system, who continues on to state competition.  I recommend you confirm a resolution supporting Kristi Gordon as she applies for the title of 2019 Virginia Teacher of the Year.  Please click here to view the resolution.

           
 

TOP - AGENDA

 

 

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Field Trips/Approval & Confirmation                                     Item:  IV-D

 

Prepared by: T. Arbogast                                                                                    Date:  5/15/19

____________________________________________________________________

 

Recommendation:

 

That the School Board review school requests for field trips for the 2018-19 school year, and approve those that have been recommended by the principals and Assistant Superintendent.

____________________________________________________________________

Background and Rationale:

 

Each year, schools are requested to submit field trip requests to the School Board for their review.  Our policy requires field trips that are in excess of 500 miles or overnight trips to be approved by the Board.  I recommend that the Board approve field trips, based on this information. 

 

MMS/7th Grade Trip

May 29-31st

Washington DC by Charter Buses

50 Students

 

 

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Confirmation of Surplus Items                                            Item:  IV-E

                       

 

Prepared by:  T. Arbogast                                                                   Date: 5/15/19

                                                                                                                                    ________

 

Recommendation:

 

That the School Board approve surplus items to be disposed of in the most economical manner possible.

____________________________________________________________________________________________

 

Background and Rationale:

 

            Items have been submitted with the request to be declared as surplus.  I recommend that the Board approve the following items:

 

NEMS would like to surplus the following items:

 

10- Sony VHS tapes

1- Sony MVC-FD100 Digital Camera

 

I would like to ask that the School Board declare the following buses as surplus (per Terry Jones):

 

43       2000         INTRNTL      BLUEBIRD           1HVBBAAN0YH334197

44       2000         INTRNTL      BLUEBIRD           1HVBBAAN2YH334198

 

 


____________________________________________________________________________________________

 

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 

 


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Educational Feature                                                                     Item:  V-A

 

Prepared by:  T. Arbogast                                                                       Date:  5/15/19

__________________________________________________________________

 

Recommendation:

 

That the School Board view an educational feature by The Special Education Department (Preschool).

__________________________________________________________________

 

Background and Rationale:

 

In an effort to make the Board aware of programs and successes, educational features are scheduled for each Board meeting. This month, The Special Education Department will be doing the presentation.

__________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

Topic:  Report of Personnel and Contractual Items                         Item:  V-B

                                                                                                                                   

 

Prepared by:  T. Arbogast                                                                       Date:  5/15/19

__________________________________________________________________

Recommendation:

 

That the School Board approve/confirm any personnel, student discipline, and contract items as recommended by the Superintendent.

___________________________________________________________________

Background and Rationale:

 

A list of personnel, student discipline and/or contract items will be submitted for the School Board’s consideration.

 

I.          Personnel Confirmations/Employment:

 

Employment:

 

Retirement: 

 

Supplemental Contract:     

 

Volunteer Agreement: 

 

Resignations: 

 

II.            Personnel Approval

I recommend, contingent upon receipt of notification of necessary state funding, all personnel appointments, non-reappointments, and transfers as recommended by principals and administration for the 2019-20 school year. 

 

III.            Contractual

  1. (per Mr. Franklin)  

 

I would like to ask the School Board to approve the rollover of RFP 10-2014 (Sports Officiating Services).  The bid is currently with Western Virginia Football, Western Virginia Basketball and the Roanoke Valley Officials Association (volleyball,soccer, softball and baseball). This is the last year for the rollover.  Please see below for the breakdown:

 

Soccer - maintain current pricing

Football - maintain current pricing

Baseball - maintain current pricing

Volleyball - $4.00 increase per game ($1.00 per official)

Basketball - $3.00 per official / per game (varies 2 or 3)

Softball - $8.00 increase per game ($4.00 per umpire)

 

  1. (per Mr. Franklin)

 

I would like to ask the School Board to approve Carilion Giles Community Hospital as provider of services for proposal RFP 6-2019 (Physical Therapy Services).

 

Proposals were received from:

 

Carilion Giles Community Hospital

Therapia Staffing, LLC

Mediscan Therapy

ProCare Therapy

 

  1. I would like to ask the School Board to approve AIS as provider of services for RFP

7-2019 (Vision Services).  

 

AIS (Allied Instructional Services) was the only proposal received.

 

 

 

 

 

 

TOP - AGENDA

Approved by

Dr. Terry E. Arbogast, II, Superintendent
 GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Instructional Update                                                                    Item:  V-C

 

Prepared by:  T. Arbogast                                                                       Date: 5/15/19

__________________________________________________________________

 

Recommendation:

 

The Superintendent will update the Board on instructional successes.

______________________________________________________­­­­____________

 

Background and Rationale:

 

At this time the Superintendent will share pertinent information regarding student achievement.

____________________________________________________________­­______

TOP - AGENDA

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 


 GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Authorizations                                                                               Item:  V-D

 

Prepared by:  T. Arbogast                                                                       Date:  5/15/19

__________________________________________________________________

 

Recommendation:

 

That the School Board authorize the following for the 2019-20 school year:

1)        Chairman and Superintendent to accept RFP’s and offer employment             between School Board Meetings, if needed.

 

2)        Signatures in the Absence of a Superintendent

__________________________________________________________________

Background and Rationale:

 

1)        The School Board Chairman and Superintendent, in some cases, need to

            authorize employment, resignation and RFP’s. The Board is requested to

            continue this practice. All such actions are brought before the full Board for

            confirmation/action.

 

2)        The VA Dept. of Education requests that the School Board appoint designee(s) to sign documents in the event the Superintendent is unavailable           when his signature is needed.  I recommend that Rick Franklin be approved to sign documents in my absence.

 

                                                                                                                                                               

__________________________________________________________________

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Textbook Adoptions                                                                     Item:  V-E

 

Prepared by:  P. Tibbs                                                                             Date:  5/15/19

__________________________________________________________________

 

Recommendation:

 

That the School Board approve textbook adoptions as recommended by Paula Tibbs.

__________________________________________________________________

Background and Rationale:

The Giles County textbook adoption Committees English/Language Arts are submitting for approval the following textbooks for adoption.  

 

 

Kindergarten - 5th Grade

Houghton Mifflin Harcourt

Into Reading

 

Grades 6-12 Reading & Writing

Houghton Mifflin Harcourt

Into Literature

 

_________________________________________________________________

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Approval of New CTE Course                                                          Item: V-F 

             

 

Prepared by:  K. White                                                                         Date:  5/15/19

_________________________________________________________________________________________

 

Recommendation:

 

 

That the School Board approve a new Career & Technical Education Course in Sports and Marketing for GHS. 

__________________________________________________________________________________________

 

Background and Rationale:

 

Please find attached a CTE Application for a new Sports and Marketing Course for GHS for the 19-20 school year.

 

Application

 

 

__________________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Food Service Prices                                                                       Item:  V-G

 

Prepared by:  T. Arbogast                                                                       Date:  5/15/19

__________________________________________________________________

 

Recommendation:

 

That the School Board approve an increase in student and adult meal prices.

__________________________________________________________________

Background and Rationale:

 

In an attempt to maintain healthy meal choices as required by USDA, we need to

Increase meal prices. Please click here to view the prices.

 

                                                                                                                                                               

__________________________________________________________________

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 

 


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Policy Revisions                                                                         Item:   V-H

 

Prepared by:  T. Arbogast                                                                   Date:  5/15/19

_________________________________________________________________________________________

 

Recommendation:

 

That the School Board approve policy revisions as recommended by the VSBA Policy Services and administration.

_________________________________________________________________________________________

 

Background and Rationale:

 

VSBA Policies Services continues to revise policies and regulations, and/or add new policies for review.  VSBA submits those to the Board, Staff, and Clerk for consideration and action.  Also our administration continues to monitor policies and regulations to ensure accuracy.  I recommend the Board approve the policy revisions as recommended.  Please click below to review the revisions.

 

Part 1

Part 2

 

 

 

               

_______________________________________________________________________________________

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement                                         Item: VI-A  

               Accomplishments/Board Members

 

Prepared by:  T. Arbogast                                                                                   Date:  5/15/19

____________________________________________________________________

 

Recommendation:

 

That the School Board members present their concerns, questions, and commendations, brought to their attention.  In an effort to support the Mission Statement and in accepting the Superintendent's challenge to promote the positive aspects of Giles County Schools, it is hoped that the Board Members will bring their one-a-week positive statement to this portion of the agenda.

____________________________________________________________________

 

Background and Rationale:

 

This portion of the agenda is provided in an effort for individual Board Members to share concerns, questions, and commendations relative to the overall operation of Giles County Public Schools.

____________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 

 

 

 

 

 

 

 

 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement                                         Item: VI-B

               Accomplishments/Superintendent

 

Prepared by:  T. Arbogast                                                                       Date: 5/15/19

____________________________________________________________________

 

Recommendation:

 

That the School Board hear comments from the Superintendent regarding items which may have been received after the preparation of the formal agenda.

____________________________________________________________________

 

Background and Rationale:

 

In an attempt to minimize the number of meetings, this portion of the agenda has been developed to provide the Board with updated information that may come to the Superintendent's attention after the completion of the Board Agenda and the Board Book.

____________________________________________________________________

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement /                           Item: VI-C  

            Student School Board Representatives

 

Prepared by:  T. Arbogast                                                                       Date:  5/15/19

____________________________________________________________________

 

Recommendation:

 

That the Student Board representatives present their concerns, questions, and commendations, brought to their attention. 

____________________________________________________________________

Background and Rationale:

 

This portion of the agenda is provided in an effort for Student School Board representatives to share concerns, questions, and commendations relative to the overall operation of Giles County Public Schools.

 

 

 

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent