GILES COUNTY PUBLIC SCHOOLS

151 School Road

Pearisburg, VA  24134

 

AGENDA

 

Special School Board Meeting

Wednesday, June 12th, 2019

3:00 PM

A Closed Meeting May Be Held

School Administration Office Building

Conference Room

(Persons from the public wishing to address the Board are requested to register with the Clerk,

unless they are already on the agenda.)

 
I.                    Call to Order

A.                   Pledge of Allegiance

B.                   Approval of Agenda

 

II.                 Consent Items (approval by a single Board vote) – Chairman

A.                   Meeting Minutes

1.                   Regular – May 15th, 2019

2.                   Special Meeting – May 8th, 2019

B.                   Financial Data

1.                   Payroll

C.                   Title Grants

 

III.               Superintendent’s Report

A.            Personnel/Contractual Items

B.            Policy Revisions

C.             VSBA Delegate and Alternate for 2019 Annual Convention

 

 

Superintendent's Working Documents

6/12/2019

No Action Required

 

Enrollment Summary – May 31, 2019  June 6, 2019

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Approval of Minutes                                                                                                                            Item: II-A

 

Prepared by:  Amanda J. Tickle                                                                                                                     Date: 06/12/19

                                                                                                                                ___________________________________________________________

 

Recommendation:

 

That the School Board review, correct and approve the minutes of the regular meeting on May 15th, 2019 and the special meeting minutes on May 8th, 2019.

                                                                                                                                ____________________________________________________________

 

Background and Rationale:

 

The Clerk prepares the minutes and requests that the School Board review and approve the minutes prior to including them in the official record.

                                                                                                                                ___________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

Amanda J. Tickle, School Board Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

Topic:  Financial Data                                                                                                                                       Item:  II-B

 

Prepared by:  C. Ballard/ B. Perkins                                                                                                            Date: 6/12/19

 

 

Recommendation:

 

That the School Board authorize payment of certain bills/payrolls prior to official board action, and approve the payment of regular bills.  

­­­­­­­­­­ _________________________________________________________________________________________________________________________________

 

Background and Rationale:

 

We have prepared the check authorization in advance of the School Board meeting, to allow more time for individuals to peruse the bills.  Checks are prepared for bills budgeted and received.  Most payments cannot be made or released until authorized by the School Board action.  This authorization will allow us to make early payments and avoid late charges.  This includes the projected payroll for the 15th of the month. 

___________________________________________________________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

Catherine Ballard, Finance Director

Barbara Perkins, Payroll Specialist

 

 

 

 


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Title Applications                                                                                                 Item:  II-C

                               

 

Prepared by:  K. Orey                                                                                                      Date: 06/12/19

                                                                                                                                                                                ___________________

 

Recommendation:

 

That the School Board approve Title applications for 2019-2020.

__________________________________________________________________________________________________________________________________

 

Background and Rationale:

 

Title applications for 2019-2020 now need School Board approval:
 
Title I, Part A

 

               
                               
 

 

 

 

 

 

 

 

TOP - AGENDA

 

 

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Report of Personnel and Contractual Items                                                                                     Item:  III-A

                                                                                                                                                                                                               

 

Prepared by:  T. Arbogast                                                                                                                               Date:  6/12/19

____________________________________________________________________________________________________________________________

 

Recommendation:

 

That the School Board approve/confirm any personnel, student discipline, and contract items as recommended by the Superintendent.

_____________________________________________________________________________________________________________________________

 

Background and Rationale:

 

A list of personnel, student discipline and/or contract items will be submitted for the School Board’s consideration.

 

I.              Personnel Confirmations/Employment:

 

Resignations: 

 

Retirement: 

 

Employment: 

 

II.            Contractual:

 

Per C. Lawson: 

I would like to ask that the School Board approve me entering into a contract with Hooten Equipment for services specified in the bid OWPR released for the NEMS dishwasher. There was only one bid and it came back at $39,932 which includes a 5 year full warranty on parts/labor.  Our maintenance department has 5 years to learn how to service the new dishwasher and they will be contacted to shadow the installation and service. 

 

I would also like to ask that the School Board approve me using Hooten Equipment for some general contracting jobs around this new dishwasher (knocking out part of the wall to install a window, adding a drain, and adding a water fountain).  Because this was listed in the original bid package, the architects say I'm able to negotiate that as an add-on. 

 

 

______________________________________________________________________________________________________________________________

TOP - AGENDA

Approved by

Dr. Terry E. Arbogast, II, Superintendent


 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Policy Revisions                                                                                                                                    Item:  III-B

 

Prepared by:  T. Arbogast                                                                                                                               Date:  6/12/19

____________________________________________________________________________________________________________________________

 

Recommendation:

 

That the School Board approve policy revisions as recommended by the VSBA Policy Services and administration. 

 

_____________________________________________________________________________________________________________________________

 

Background and Rationale:

 

VSBA Policies Services continues to revise policies and regulations, and/or add new policies for review. VSBA submits those to the Board, Staff, and Clerk for consideration and action.  Also our administration continues to monitor policies and regulations to ensure accuracy.  I recommend the Board approve the policy revisions as recommended. 

 

VSBA Revisions 1

VSBA Revisions 2

VSBA Revisions 3

VSBA Revisions 4

VSBA Revisions 5

 

                                                               

______________________________________________________________________________________________________________________________

 

 

 

 

 

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


  

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Virginia School Board Association                                                                                                    Item:  III-C

                                (VSBA Delegate)

 

Prepared by:  T. Arbogast                                                                                                                               Date:  6/12/19

____________________________________________________________________________________________________________________________

 

Recommendation:

 

That the School Board select a delegate and alternate to serve as the official representative to the VSBA.

_____________________________________________________________________________________________________________________________

 

Background and Rationale:

 

Each year the VSBA requests that the School Board designate a delegate and alternate to the 2019 Annual Convention.  In the past the Board Chairman and Vice-Chairman have served respectively.  I recommend the Board appoint a delegate and an alternate for 2019.

                                                                                                                                                               

 

 

 

 

 

 

 

 

 

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent