GILES COUNTY PUBLIC SCHOOLS

151 School Road

Pearisburg, VA  24134

 

AGENDA

 

2019 Organizational Meeting

 

Regular School Board Meeting

Wednesday, January 16, 2019

4:00 P.M.

(A Closed Meeting May Be Held)

School Administration Office Building

Conference Room

(Persons from the public wishing to address the Board are requested to register with the Clerk, unless they are already on the agenda.)

 
I.              Call to Order

A.            Pledge of Allegiance

B.            Approval of Agenda

C.           2019 Organization

1.             Election of:

a.            Chairman

b.            Vice-Chairman

2.             Day of Week and Time for Regular Meetings

3.             Appointment of Clerk and Deputy Clerks

4.             Superintendent’s Designee

 

II.            Public Comments

A.            General

 

III.           Presentations 

A.            Professional Advisory Council

1.             Sonya Meekins – GHS

2.             Nancy Foote – NEMS

3.             Chris Trent – NEMS

4.             Michelle Carbaugh – GHS

5.             Sharon Cecil – GHS

6.             Annissa Dudding – GHS

7.             Paula Lee – GHS

8.             Chris Sargent – GHS

9.             Robyn Taylor – GHS

10.          Amy Wheeler – GHS

 

IV.       Consent Items (approval by a single Board vote) – Chairman

A.            Meeting Minutes

1.             Special – December 11, 2018

2.             Regular – December 13, 2018

B.            Financial Data

1.             Bills

2.             Payroll

3.             Revenue – December 2018

4.             Expenditure Report – December 2018

5.             Appropriation Request – February 2019

C.           Field Trip Requests

 

V.        Superintendent’s Report

A.         Educational Feature

B.         Personnel/Contractual Items

C.        VSBA Policy Services

D.         Division Technology Plan

E.         2019-2020 School Calendar

F.          Instructional Update

 

VI.          Concerns/Mission Statement Accomplishments – Chairman

A.            Board Members

B.            Superintendent

C.           Student School Board Representative

 

VII.         Adjournment

Superintendent's Working Documents

1/16/2019

No Action Required

 

Informational Item

Enrollment – December 2018

 

 

 

 

 

 

 

 


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Approval of Minutes                                                     Item: IV-A

 

Prepared by:  Amanda Tickle                                                  Date: 1/16/19

 

Recommendation:

 

That the School Board review, correct and approve the minutes of the regular and special meetings on December 11th and 13th, 2018.

 

 

Background and Rationale:

 

The Clerk prepares the minutes and requests that the School Board review and approve the minutes prior to including them in the official record.

 

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

Amanda J. Tickle, School Board Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Financial Data                                                              Item:  IV-B

 

Prepared by:  Catherine Ballard/Barbara Perkins                     Date: 1/16/19

 

 

Recommendation:

 

That the School Board authorize payment of certain bills/payrolls prior to official board action, and approve the payment of regular bills.  Please approve the appropriation request for February 2019 as well.

­­­­­­­­­­

 

Background and Rationale:

 

We have prepared the check authorization in advance of the School Board meeting, to allow more time for individuals to peruse the bills.  Checks are prepared for bills budgeted and received.  Most payments cannot be made or released until authorized by the School Board action.  This authorization will allow us to make early payments and avoid late charges.  This includes the projected payroll for the 15th of the month.  The appropriation request for February 2019 also needs to be approved.

 

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

Catherine Ballard, Finance Director

Barbara Perkins, Payroll Specialist

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Field Trips        /Approval & Confirmation                         Item:  IV-C

 

Prepared by: R. Franklin                                                                  Date:  1/16/19

__________________________________________________________________

 

Recommendation:

 

That the School Board review school requests for field trips for the 2018-19 school year, and approve those that have been recommended by the principals and Assistant Superintendent.

_________________________________________________________________

 

Background and Rationale:

 

Each year, schools are requested to submit field trip requests to the School Board for their review.  Our policy requires field trips that are in excess of 500 miles or overnight trips to be approved by the Board.  I recommend that the Board approve field trips, based on this information. 

 

GHS/Sara Smith/Choral Dept.

February 8-9, 2019 to Carroll County

District Chorus

 

NHS/Karyn Spade & Dawn Sechrist/Band

February 1-2, 2019 to Abingdon

Performance

 

TOP - AGENDA

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Educational Feature                                                     Item:  V-A

 

Prepared by:  T. Arbogast                                                      Date:  1/16/19

 

 

Recommendation:

 

That the School Board view an educational feature from Eastern Elem/Middle School. 

 

 

Background and Rationale:

 

In an effort to make the Board aware of programs and successes, educational features are scheduled for each Board meeting.  This month, Eastern Elementary/Middle School will be doing the presentation.

 

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent
GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Report of Personnel and Contractual Items                  Item:  V-B

                                                                                                                  

 

Prepared by:  T. Arbogast                                                        Date:  1/16/19

 

 

Recommendation:

 

That the School Board approve/confirm any personnel, student discipline, and contract items as recommended by the Superintendent.

 

 

Background and Rationale:

 

A list of personnel, student discipline and/or contract items will be submitted for the School Board’s consideration.

 

I.        Personnel Confirmations/Employment for 2018-19:

 

Employment: 

 

Volunteer Agreement: 

 

Resignation: 

 

Athletic Coaching Contract: 

 

 

TOP - AGENDA

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


 

 

 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: VSBA Policy Services                                                                Item:   V-C

 

Prepared by:  T. Arbogast                                                                   Date:  1/16/19

_________________________________________________________________________________________

 

Recommendation:

 

That the School Board approve the updated policy services agreement for one year, with option to renew at the same price through January 31, 2024.

_________________________________________________________________________________________

 

Background and Rationale:

 

Please click here to view the policy services agreement.

 

 

 

               

_______________________________________________________________________________________

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 

 

 

           


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Division Technology Plan                                              Item:  V-D

 

Prepared by:  K. White                                                           Date:  1/16/19

 

 

Recommendation:

 

That the School Board approve the updated Division Technology Plan.

 

 

Background and Rationale:

 

Please click here to view the Division Technology Plan.

 

TOP - AGENDA

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: 2019-2020 School Calendar                                         Item:  V-E

 

Prepared by:  T. Arbogast                                                        Date:  1/16/19

 

 

Recommendation:

 

The Superintendent will discuss the start date for the 2019-2020 school calendar and ask board members to decide on a start date.

 

 

Background and Rationale:

 

At this time the Superintendent will have a conversation with board members regarding the school start date for the 2019-2020 school calendar.  Once the start date is approved, the Superintendent will meet with the calendar committee to establish other dates throughout the calendar.

 

TOP - AGENDA

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Instructional Update                                                     Item:  V-F

 

Prepared by:  T. Arbogast                                                        Date:  1/16/19

 

 

Recommendation:

 

The Superintendent will update the Board on instructional successes.

 

 

Background and Rationale:

 

At this time the Superintendent will share pertinent information regarding student achievement.

 

TOP - AGENDA

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement                               Item: VI-A  

             Accomplishments/Board Members

 

Prepared by:  T. Arbogast                                                        Date:  1/16/19

 

Recommendation:

 

That the School Board members present their concerns, questions, and commendations, brought to their attention.  In an effort to support the Mission Statement and in accepting the Superintendent's challenge to promote the positive aspects of Giles County Schools, it is hoped that the Board Members will bring their one-a-week positive statement to this portion of the agenda.

 

Background and Rationale:

 

This portion of the agenda is provided in an effort for individual Board Members to share concerns, questions, and commendations relative to the overall operation of Giles County Public Schools.

 

 

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement                               Item: VI-B

             Accomplishments/Superintendent

 

Prepared by:  T. Arbogast                                                        Date: 1/16/19

 

 

Recommendation:

 

That the School Board hear comments from the Superintendent regarding items which may have been received after the preparation of the formal agenda.

 

 

Background and Rationale:

 

In an attempt to minimize the number of meetings, this portion of the agenda has been developed to provide the Board with updated information that may come to the Superintendent's attention after the completion of the Board Agenda and the Board Book.

 

 

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement /                                 Item: VI-C  

            Student School Board Representatives

 

Prepared by:  T. Arbogast                                                                   Date:  1/16/19

_________________________________________________________________________________________

 

Recommendation:

 

That the Student Board representatives present their concerns, questions, and commendations, brought to their attention. 

__________________________________________________________________________________________

 

Background and Rationale:

 

This portion of the agenda is provided in an effort for Student School Board representatives to share concerns, questions, and commendations relative to the overall operation of Giles County Public Schools.

__________________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent