GILES COUNTY PUBLIC SCHOOLS

151 School Road

Pearisburg, VA  24134

 

AGENDA

 

School Board Appreciation Month

 

Regular School Board Meeting

Wednesday, February 20, 2019

4:00 P.M.

(A closed meeting may be held)

School Administration Office Building

Conference Room

(Persons from the public wishing to address the Board are requested to register with the Clerk, unless they are already on the agenda.)

 

 

I.              Call to Order

A.            Pledge of Allegiance

B.            Approval of Agenda

 

II.            Public Comments

A.            General

 

III.           Presentations 

A.            School Board Members – Certificates to be presented by Mr. Jeff  Morris – BOS  

B.            Y Street Presentation to Board Members

C.           HOSA Presentation – Giles Technology Center

 

IV.       Consent Items (approval by a single Board vote) – Chairman

A.            Meeting Minutes

1.             Regular – January 16th, 2019

2.             Special – January 9th   January 24th  

B.            Financial Data

1.             Bills

2.             Payroll

3.             Revenue – January 2019

4.             Expenditure Report – January 2019

5.             Appropriation Request –March 2019

C.           Surplus Items

D.            Field Trips

 

V.        Superintendent’s Report

A.         Educational Feature

B.         Personnel/Contractual Items

C.        Policy Revisions

D.         Instructional Update

 

VI.          Concerns/Mission Statement Accomplishments – Chairman

A.            Board Members

B.            Superintendent

C.           Student School Board Representative

 

VII.         Adjournment

Superintendent's Working Documents

2/20/19

No Action Required

 

Informational Items

Enrollment – January 31, 2019

 

 

 

 

 

 

 

 


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Approval of Minutes                                                     Item: IV-A

 

Prepared by:  Amanda Tickle                                                  Date: 2/20/19

 

Recommendation:

 

That the School Board review, correct and approve the minutes of the regular and special meeting minutes for January 9th, 16th and 24th, 2019.

 

 

Background and Rationale:

 

The Clerk prepares the minutes and requests that the School Board review and approve the minutes prior to including them in the official record.

 

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

Amanda J. Tickle, School Board Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

Topic:  Financial Data                                                              Item:  IV-B

 

Prepared by:  Catherine Ballard/Barbara Perkins                     Date: 2/20/19

 

 

Recommendation:

 

That the School Board authorize payment of certain bills/payrolls prior to official board action, and approve the payment of regular bills.  That the Board approve the January 2019 Summary of Revenues and the Summary of Expenditures.  Please approve the appropriation request for March 2019 as well.

­­­­­­­­­­

 

Background and Rationale:

 

We have prepared the check authorization in advance of the School Board meeting, to allow more time for individuals to peruse the bills.  Checks are prepared for bills budgeted and received.  Most payments cannot be made or released until authorized by the School Board action.  This authorization will allow us to make early payments and avoid late charges.  This includes the projected payroll for the 15th of the month.  The appropriation request for March 2019 also needs to be approved.

 

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

Catherine Ballard, Business Manager

Barbara Perkins, Payroll Specialist

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Confirmation of Surplus Items                                            Item:  IV-C

                       

 

Prepared by:  T. Arbogast                                                                   Date: 2/20/19

                                                                                                                                    ________

 

Recommendation:

 

That the School Board approve surplus items to be disposed of in the most economical manner possible.

____________________________________________________________________________________________

 

Background and Rationale:

 

            Items have been submitted with the request to be declared as surplus.  I recommend that the Board approve the following items:

 


Please have the following vehicle approved for surplus.  This is the vehicle that was stolen from the GHS parking lot on 1/4/19 and was later found at the Fairview United Methodist Church in Roanoke on 1/8/19.  This vehicle only had one key which was taken.

 

2000 Ford Contour - VIN 3FAFP66L1YM112282  - Lic No. 123452L

 

 

____________________________________________________________________________________________

 

 

TOP - AGENDA

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Field Trips/Approval & Confirmation                             Item:  IV-D

 

Prepared by: R. Franklin                                                                     Date:  2/20/19

__________________________________________________________________

 

Recommendation:

 

That the School Board review school requests for field trips for the 2018-19 school year, and approve those that have been recommended by the principals and Assistant Superintendent.

_________________________________________________________________

 

Background and Rationale:

 

Each year, schools are requested to submit field trip requests to the School Board for their review.  Our policy requires field trips that are in excess of 500 miles or overnight trips to be approved by the Board.  I recommend that the Board approve field trips, based on this information. 

 

NEMS/C. Dunn/Archery                   GHS/NHS Swim Team

March 8-10                                       February 13-15

Funding: Parents                               Funding:  Swim Team

9 Students Involved                          18

Doswell, VA                                     Richmond, VA

 

TOP - AGENDA

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Educational Feature                                                      Item:  V-A

 

Prepared by:  T. Arbogast                                                        Date:  2/20/19

 

 

Recommendation:

 

That the School Board view an educational feature from Food Service/Christy Lawson. 

 

 

Background and Rationale:

 

In an effort to make the Board aware of programs and successes, educational features are scheduled for each Board meeting.  This month, Food Service/Christy Lawson will be doing the presentation.

 

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

Topic:  Report of Personnel and Contractual Items                  Item:  V-B

                                                                                                                  

 

Prepared by:  T. Arbogast                                                        Date:  2/20/19

 

Recommendation:

 

That the School Board approve/confirm any personnel, student discipline, and contract items as recommended by the Superintendent.

 

Background and Rationale:

 

A list of personnel, student discipline and/or contract items will be submitted for the School Board’s consideration.

 

I.        Personnel Confirmations/Employment for 2018-19:

 

Employment: 

 

Resignations

 

Athletic Contracts: 

 

II.      Contractual:

 

(per Mr. Franklin)

I would like to ask that the School Board approve the bid from Contract Paper Group, Inc.(CPG) for services specialized in IFB  #1-2019 (copy paper).  Bids were received from:

 

(CPG)             $27.55 / case

Liberty Paper  $27.92 / case

Veritiv             $32.10 / case

Oliver              $37.45 / case

 

(From Mr. Franklin)

I would like to ask that the School Board approve Crabtree Rohrbaugh & Associates, OWPR, and Thompson & Litton as provider of services specified in RFP #7-2018 (architectural/engineering services).  Proposals were received from:

 

Crabtree Rohrbaugh & Associates

OWPR

Thompson & Litton

Interactive Design Group

RRRM

 

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


 

       

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Policy Revisions                                                           Item:  V-C

 

Prepared by:  T. Arbogast                                                        Date:  2/20/19

 

Recommendation:

 

That the School Board approve policy revisions as recommended by VSBA and Administration.

 

 

Background and Rationale:

 

VSBA Policies Services continues to revise policies and regulations, and/or add new policies for review. VSBA submits those to the Board, Staff, and Clerk for consideration and action.  Also our administration continues to monitor policies and regulations to ensure accuracy.  I recommend the Board approve the policy revisions as recommended. 

 

Policy Revisions

 

 

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Instructional Update                                                     Item:  V-D

 

Prepared by:  T. Arbogast                                                        Date:  2/20/19

 

Recommendation:

 

The Superintendent will update the Board on instructional successes.

 

 

Background and Rationale:

 

At this time the Superintendent will share pertinent information regarding student achievement.

 

 

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 


 

 

                                                                      

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement                               Item: VI-A  

             Accomplishments/Board Members

 

Prepared by:  T. Arbogast                                                        Date:  2/20/19

 

Recommendation:

 

That the School Board members present their concerns, questions, and commendations, brought to their attention.  In an effort to support the Mission Statement and in accepting the Superintendent's challenge to promote the positive aspects of Giles County Schools, it is hoped that the Board Members will bring their one-a-week positive statement to this portion of the agenda.

 

Background and Rationale:

 

This portion of the agenda is provided in an effort for individual Board Members to share concerns, questions, and commendations relative to the overall operation of Giles County Public Schools.

 

 

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement                               Item: VI-B

             Accomplishments/Superintendent

 

Prepared by:  T. Arbogast                                                        Date: 2/20/19

 

 

Recommendation:

 

That the School Board hear comments from the Superintendent regarding items which may have been received after the preparation of the formal agenda.

 

 

Background and Rationale:

 

In an attempt to minimize the number of meetings, this portion of the agenda has been developed to provide the Board with updated information that may come to the Superintendent's attention after the completion of the Board Agenda and the Board Book.

 

 

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement /                                 Item: VI-C  

            Student School Board Representatives

 

Prepared by:  T. Arbogast                                                                   Date:  2/20/19

_________________________________________________________________________________________

 

Recommendation:

 

That the Student Board representatives present their concerns, questions, and commendations, brought to their attention. 

__________________________________________________________________________________________

 

Background and Rationale:

 

This portion of the agenda is provided in an effort for Student School Board representatives to share concerns, questions, and commendations relative to the overall operation of Giles County Public Schools.

__________________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent