GILES COUNTY PUBLIC SCHOOLS

151 School Road

Pearisburg, VA  24134

AGENDA

Regular School Board Meeting

Thursday, May 17, 2018

4:00 PM

A Closed Meeting May Be Held

School Administration Office Building

Conference Room

(Persons from the public wishing to address the Board are requested to register with the Clerk, unless they are already on the agenda.)

 
I.                    Call to Order

A.                   Pledge of Allegiance

B.                   Approval of Agenda

 

II.                  Public Comments

A.                   General

 

III.                Presentations

A.                   Professional Advisory Committee

1.       Thessa Jackson – NEMS PTA

 

B.                   Giles County School Board

1.       New River Health District

2.       Giles Tech Center Building Trades/Paul Baker

3.       Giles Tech Center Welding Class/Dusty Stump

 

C.                   Blue Ridge Regional Art Show

1.       Riley Boggess

2.       Rachel Hart

3.       Hailey Muchler

 

IV.                Consent Items (approval by a single Board vote) – Chairman

A.                   Meeting Minutes

1.                   Regular – April 19, 2018

2.                   Special – April 26, 2018

3.                   Special – May 3, 2018

4.                   Special – May 9, 2018

 

B.                   Financial Data

1.                   Bills

2.                   Payroll

3.                   Revenue – April 2018

4.                   Expenditure Report – April 2018

5.                   Appropriation Request – June 2018

C.                   Teacher of the Year Resolution

                D.            Additional 2017-18 Field Trips

 

V.                  Superintendent’s Report

A.            Educational Feature

B.             Personnel/Contractual Items

C.             Instructional Update

D.            Authorizations

E.             Food Service Price Increase

F.             Textbook Adoption

 

VI.                Concerns/Mission Statement Accomplishments – Chairman

A.                   Board Members

B.                   Superintendent

C.                   Student School Board Representatives

 

VII.              Adjournment

Superintendent's Working Documents

5/17/18

No Action Required

 

Informational Items

April Enrollment

                                                      

 

 

 

 

 

 

 

 


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Approval of Minutes                                                  Item: IV-A

 

Prepared by:  Amanda J. Tickle                                           Date: 05/17/18

 

Recommendation:

 

That the School Board review, correct and approve the minutes of the regular meeting on April 19, 2018 and the special meetings on April 26th, May 3rd and May 9th, 2018.

 

Background and Rationale:

 

The Clerk prepares the minutes and requests that the School Board review and approve the minutes prior to including them in the official record.

 

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

Amanda J. Tickle, School Board Clerk

 

 

 

 

 

 

 

 

 

 

 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

Topic:  Financial Data                                                             Item:  IV-B

 

Prepared by:  Rhonda Tickle/Barbara Perkins                     Date: 5/17/18

 

Recommendation:

 

That the School Board authorize payment of certain bills/payrolls prior to official board action, and approve the payment of regular bills. That the Board approve the April 2018 Summary of Revenues and Expenditures.   

­­­­­­­­­­ _______________________________________________________________

 

Background and Rationale:

 

We have prepared the check authorization in advance of the School Board meeting, to allow more time for individuals to peruse the bills.  Checks are prepared for bills budgeted and received.  Most payments cannot be made or released until authorized by the School Board action.  This authorization will allow us to make early payments and avoid late charges.  This includes the projected payroll for the 15th of the month. 

_______________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

Rhonda Tickle, Business Manager

Barbara Perkins, Payroll Specialist

 

 

 

 


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Confirmation of Resolution Supporting                                 Item:  IV-C

                        Christine Fletcher as Giles County’s 2018 Teacher of the Year

 

Prepared by:  T. Arbogast                                                                                   Date: 5/17/18

                                                                                                                                    _________

 

Recommendation:

 

That the Board confirm a resolution supporting Christine Fletcher as Giles County’s 2018 Teacher of the Year.

____________________________________________________________________

 

Background and Rationale:

 

Each year a Teacher of the Year is named for our school system, who continues on to state competition.  I recommend you confirm a resolution supporting Christine Fletcher as she applies for the title of 2018 Virginia Teacher of the Year.  Please click here to view the resolution.

           
 

TOP - AGENDA

 

 

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Field Trips/Approval & Confirmation                                     Item:  IV-D

 

Prepared by: T. Arbogast                                                                                    Date:  5/17/18

____________________________________________________________________

 

Recommendation:

 

That the School Board review school requests for field trips for the 2017-18 school year, and approve those that have been recommended by the principals and Assistant Superintendent.

____________________________________________________________________

Background and Rationale:

 

Each year, schools are requested to submit field trip requests to the School Board for their review.  Our policy requires field trips that are in excess of 500 miles or overnight trips to be approved by the Board.  I recommend that the Board approve field trips, based on this information. 

 

School: GTC/DkillsUSA/Drafting

Funding Source: CTE Funds

Date: June 25-30, 2018

Destination: Louisville, KY

Students Involved: 3

Transportation: School Board Car

 

 

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 

 


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Educational Feature                                                                     Item:  V-A

 

Prepared by:  T. Arbogast                                                                       Date:  5/17/18

__________________________________________________________________

 

Recommendation:

 

That the School Board view an educational feature by Giles High School.

__________________________________________________________________

 

Background and Rationale:

 

In an effort to make the Board aware of programs and successes, educational features are scheduled for each Board meeting. This month, Giles High School will be doing the presentation.

__________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

Topic:  Report of Personnel and Contractual Items                         Item:  V-B

                                                                                                                                   

 

Prepared by:  T. Arbogast                                                                       Date:  5/17/18

__________________________________________________________________

Recommendation:

 

That the School Board approve/confirm any personnel, student discipline, and contract items as recommended by the Superintendent.

___________________________________________________________________

Background and Rationale:

 

A list of personnel, student discipline and/or contract items will be submitted for the School Board’s consideration.

 

I.          Personnel Confirmations/Employment:

 

Employment: 

 

Resignations:

 

Athletic Coaching Contract: 

 

II.            Personnel Approval

I recommend, contingent upon receipt of notification of necessary state funding, all personnel appointments, non-reappointments, and transfers as recommended by principals and administration for the 2016-17 school year. 

Eastern Elementary/Middle School                                       Macy McClaugherty School

Narrows Elementary/Middle School                                     Giles High School

Giles County Technology Center                                            Narrows High School

School Board Office                                                                                Bus Drivers

Cafeteria Staff

 

III.            Contractual

(Per Dr. Arbogast)

 

I would like to recommend that the School Board accept the proposal from ThyssenKrupp for services specified in RFP #4-2018 (maintenance of school elevators and lifts).  This was the only proposal received.

 

After speaking with John Mills and the vendor's account manager (Katie Hancock) who was present for the opening, we decided to accept the $285.84/month cost for full maintenance on both elevators.  The vendor had originally quoted $370/hour for their hourly rate to work on our lifts; however, after having discussions with them they agreed to drop their rate to $185/hour + parts and no mileage.  The vendor also agreed to help train our maintenance staff on how to properly oil & lube the lifts (this avoids us paying them $418.92/month. It was decided this was the best method for us at this point.  The lifts are obsolete and very hard to secure parts for. This vendor said if they are unable to make repairs, they will recommend the installation of a new lift or an elevator.

 

TOP - AGENDA

Approved by

Dr. Terry E. Arbogast, II, Superintendent
 GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Instructional Update                                                                    Item:  V-C

 

Prepared by:  T. Arbogast                                                                       Date: 5/17/18

__________________________________________________________________

 

Recommendation:

 

The Superintendent will update the Board on instructional successes.

______________________________________________________­­­­____________

 

Background and Rationale:

 

At this time the Superintendent will share pertinent information regarding student achievement.

____________________________________________________________­­______

TOP - AGENDA

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 


 GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Authorizations                                                                               Item:  V-D

 

Prepared by:  T. Arbogast                                                                       Date:  5/17/18

__________________________________________________________________

 

Recommendation:

 

That the School Board authorize the following for the 2018-19 school year:

1)        Chairman and Superintendent to accept RFP’s and offer employment             between School Board Meetings, if needed.

 

2)        Signatures in the Absence of a Superintendent

__________________________________________________________________

Background and Rationale:

 

1)        The School Board Chairman and Superintendent, in some cases, need to

            authorize employment, resignation and RFP’s. The Board is requested to

            continue this practice. All such actions are brought before the full Board for

            confirmation/action.

 

2)        The VA Dept. of Education requests that the School Board appoint designee(s) to sign documents in the event the Superintendent is unavailable           when his signature is needed.  I recommend that Rick Franklin be approved to sign documents in my absence.

 

                                                                                                                                                               

__________________________________________________________________

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Food Service Prices                                                                       Item:  V-E

 

Prepared by:  T. Arbogast                                                                       Date:  5/17/18

__________________________________________________________________

 

Recommendation:

 

That the School Board approve an increase in student and adult meal prices by $.05.

__________________________________________________________________

Background and Rationale:

 

In an attempt to maintain healthy meal choices as required by USDA, we need to

Increase meal prices. Please click here to view the prices.

 

                                                                                                                                                               

__________________________________________________________________

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Textbook Adoptions                                                                     Item:  V-F

 

Prepared by:  P. Tibbs                                                                             Date:  5/17/18

__________________________________________________________________

 

Recommendation:

 

That the School Board approve textbook adoptions as recommended by Paula Tibbs.

__________________________________________________________________

Background and Rationale:

The Giles County textbook adoption Committees for K-12 Math and K-12 History and Social Sciences are submitting for approval the following textbooks for adoption.  

 

MATH:

Kg - 2nd:    Houghton Mifflin Harcourt HMH GO Math! 

3rd - 7th:     Pearson Education, Inc. enVisionMATH 2.0 Virginia 

8th:             McGraw-Hill School Education, LLC VA Glencoe Math 8

Algebra 1:   McGraw-Hill School Education, LLC VA Glencoe

Geometry:   McGraw-Hill School Education, LLC VA Glencoe

Algbera 2:   McGraw-Hill School Education, LLC VA Glencoe

Trig/ Advanced Algebra: Cengage Learning: Ron Larson Algebra and Trig 10E

 

HISTORY/ SOCIAL SCIENCE:

Kindergarten:   Five Ponds Press Our World: Our Community

1st grade:        Five Ponds Press Our World: Our State

2nd grade:       Five Ponds Press Our World: Our United States

3rd grade:        Five Ponds Press Our World: Ancient World Cultures

4th grade:        Five Ponds Press Our Virginia: Past and Present 

5th grade:        Five Ponds Press Our America to 1865

6th grade:        Five Ponds Press Our America: 1865 to the Present 

7th grade:        Five Ponds Press Our State & Nation: Civics and Economics

8th grade: NHS: Cengage/National Geographic National Geographic Learning- World Cultures and Geography Survey

World History and Geography to 1500 A.D. (C.E.): Cengage/National Geographic National Geographic World History: Great Civilizations

World History and Geography: 1500 A.D. (C.E.) to the Present : GHS : Houghton Mifflin Harcourt Modern World History Survey

Virginia and United States History: Pearson Virginia and United States History

Virginia and United States Government: Pearson Magruder’s American Government

NRCC History NHS: American Pagent--Cengage

NRCC Geography NHS: The Cultural Landscape--Rubenstein

_________________________________________________________________

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement                                         Item: VI-A  

               Accomplishments/Board Members

 

Prepared by:  T. Arbogast                                                                                   Date:  5/17/18

____________________________________________________________________

 

Recommendation:

 

That the School Board members present their concerns, questions, and commendations, brought to their attention.  In an effort to support the Mission Statement and in accepting the Superintendent's challenge to promote the positive aspects of Giles County Schools, it is hoped that the Board Members will bring their one-a-week positive statement to this portion of the agenda.

____________________________________________________________________

 

Background and Rationale:

 

This portion of the agenda is provided in an effort for individual Board Members to share concerns, questions, and commendations relative to the overall operation of Giles County Public Schools.

____________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 

 

 

 

 

 

 

 

 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement                                         Item: VI-B

               Accomplishments/Superintendent

 

Prepared by:  T. Arbogast                                                                       Date: 5/17/18

____________________________________________________________________

 

Recommendation:

 

That the School Board hear comments from the Superintendent regarding items which may have been received after the preparation of the formal agenda.

____________________________________________________________________

 

Background and Rationale:

 

In an attempt to minimize the number of meetings, this portion of the agenda has been developed to provide the Board with updated information that may come to the Superintendent's attention after the completion of the Board Agenda and the Board Book.

____________________________________________________________________

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement /                                 Item: VI-C  

            Student School Board Representatives

 

Prepared by:  T. Arbogast                                                                   Date:  5/17/18

_________________________________________________________________________________________

 

Recommendation:

 

That the Student Board representatives present their concerns, questions, and commendations, brought to their attention. 

__________________________________________________________________________________________

 

Background and Rationale:

 

This portion of the agenda is provided in an effort for Student School Board representatives to share concerns, questions, and commendations relative to the overall operation of Giles County Public Schools.

__________________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent