GILES COUNTY PUBLIC SCHOOLS

151 School Road

Pearisburg, VA  24134

 

AGENDA

 

Regular School Board Meeting

Thursday, March 15, 2018 – 4:00 p.m.

(A Closed Session May Be Held)

School Administration Office Building

Conference Room

(Persons from the public wishing to address the Board are requested to register with the Clerk, unless they are already on the agenda.)

 

I.                    Call to Order

A.                   Pledge of Allegiance

B.                   Approval of Agenda

 

II.                 Public Comments

A.                   General

 

III.          Presentations
A.                   Professional Advisory Committee

1.                   Laura Helvey

2.                   Russell Pauley

3.                   Beth Sparks

4.                   Sara Malik

5.                   Donna Ralph

6.                   Catlin Suttle

7.                   Christine Fletcher

 
IV.          Consent Items (approval by a single Board vote) – Chairman

A.                   Meeting Minutes

1.                   Regular – February 15, 2018

 

B.                   Financial Data

1.                   Bills

2.                   Payroll

3.                   Revenue – February 2018

4.                   Expenditure Report – February 2018

5.                   Appropriation Request – April 2018

C.                   Field Trips           

 

V.           Superintendent’s Report

A.            Educational Feature

B.            Personnel/Contractual Items

C.             Policy Revisions

D.            Approval of Perkins Plan

E.            Approval of 18-19 School Calendar

F.             Instructional Update

 

VI.                           Concerns/Mission Statement Accomplishments – Chairman

A.                   Board Members

B.                   Superintendent

C.                   Student School Board Representatives

 

VII.                        Adjournment
 
 

 

 

Superintendent's Working Documents

3/15/18

No Action Required

 

Informational Items

Enrollment – February 28, 2018

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Approval of Minutes                                             Item: IV-A

 

Prepared by:  Amanda Tickle                                          Date: 3/15/18

                                                                                                                   ____________

 

Recommendation:

 

That the School Board review, correct and approve the minutes of the regular meeting on February 15, 2018.

                                                                                                                   ____________

 

Background and Rationale:

 

The Clerk prepares the minutes and requests that the School Board review and approve the minutes prior to including them in the official record.

                                                                                                                   ­­­­­­­­­­­­­­­____________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

Amanda J. Tickle, School Board Clerk

 

 

 

 

 

 

 

 

 

 

 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

Topic:  Financial Data                                                                         Item:  IV-B

 

Prepared by:  Rhonda Tickle/Barbara Perkins                    Date: 3/15/18

 

 

Recommendation:

 

That the School Board authorize payment of certain bills/payrolls prior to official board action, and approve the payment of regular bills. That the Board approve the February 2018 Summary of Revenues and the February 2018 Summary of Expenditures.  Please approve the appropriation request for April 2018 as well.

­­­­­­­­­­ _____________________________________________________________________________________

 

Background and Rationale:

 

We have prepared the check authorization in advance of the School Board meeting, to allow more time for individuals to peruse the bills.  Checks are prepared for bills budgeted and received.  Most payments cannot be made or released until authorized by the School Board action.  This authorization will allow us to make early payments and avoid late charges.  This includes the projected payroll for the 15th of the month.  The appropriation request for April 2018 also needs to be approved.

______________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

Rhonda Tickle, Finance Director

Barbara Perkins, Payroll Specialist

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Field Trips/Approval & Confirmation                             Item:  IV-C

 

Prepared by: R. Franklin                                                                     Date:  3/15/18

____________________________________________________________________________________________

 

Recommendation:

 

That the School Board review school requests for field trips for the 2017-18 school year, and approve those that have been recommended by the principals and Assistant Superintendent.

__________________________________________________________________________________________

 

Background and Rationale:

 

Each year, schools are requested to submit field trip requests to the School Board for their review.  Our policy requires field trips that are in excess of 500 miles or overnight trips to be approved by the Board.  I recommend that the Board approve field trips, based on this information. 

 

 

Field Trips

 

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent
GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Educational Feature                                                                 Item:  V-A

 

Prepared by:  T. Arbogast                                                                   Date:  3/15/18

__________________________________________________________________________________________

 

Recommendation:

 

That the School Board view an educational feature from Macy McClaugherty School.

__________________________________________________________________________________________

 

Background and Rationale:

 

In an effort to make the Board aware of programs and successes, educational features are scheduled for each Board meeting.  This month, Macy McClaugherty will be doing the presentation.

__________________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent
GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Report of Personnel and Contractual Items                   Item:  V-B

                                                                                                                        (Page 1)           

 

Prepared by:  T. Arbogast                                                                   Date:  3/15/18

_______________________________________________________________________________________

Recommendation:

That the School Board approve/confirm any personnel, student discipline, and contract items as recommended by the Superintendent.

__________________________________________________________________________________________

Background and Rationale:

A list of personnel, student discipline and/or contract items will be submitted for the School Board’s consideration.

 

I.          Personnel Confirmations/Employment for 2017-18:

 

Volunteer Agreements: 

 

Retirement:    

 

Resignation: 

 

Athletic Coaching Contract: 

 

__________________________________________________________________________________________

TOP - AGENDA

Approved by

Dr. Terry E. Arbogast, II, Superintendent
 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Policy Revisions                                                           Item:  V-C

 

Prepared by:  T. Arbogast                                                        Date:  3/15/18

 

Recommendation:

 

That the School Board approve policy revisions as recommended by the VSBA Policy Services and administration. 

______________________________________________________________________

 

Background and Rationale:

 

VSBA Policies Services continues to revise policies and regulations, and/or add new policies for review. VSBA submits those to the Board, Staff, and Clerk for consideration and action. Also our administration continues to monitor policies and regulations to ensure accuracy.  I recommend the Board approve the policy revisions as recommended. 

 

                                                         

VSBA Revisions­­­­ – Part 1

VSBA Revisions – Part 2

         

_____________________________________________________________________

 

 

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Approval of Perkins Plan                                             Item:  V-D

 

Prepared by:  T. Arbogast                                                        Date:  3/15/18

 

Recommendation:

 

That the School Board approve the 2018-19 CTE plan and budget for federal Perkins Grant.

 

 

 

Background and Rationale:

 

Each year the Career & Technical Education Plan and Budget for the federal Perkins Grant is developed for the school division and requires the School Board's approval prior to submitting it to the Department of Education. Attached please find the report and the required data.

                                                         

Perkins Plan

Plan of Study

Performance Report      

_____________________________________________________________________

 

 

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Approval of 18-19 School Calendar                             Item:  V-E

 

Prepared by:  T. Arbogast                                                        Date:  3/15/18

 

Recommendation:

 

That the School Board approve the proposed 18-19 school year.

______________________________________________________________________

 

Background and Rationale:

 

The calendar committee has met on several occasions to discuss and put together the 18-19 school calendar.  Please find attached the proposed 18-19 school calendar for your approval. 

                                                         

         

_____________________________________________________________________

 

 

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Instructional Update                                                                Item:  V-F

 

Prepared by:  T. Arbogast                                                                   Date:  3/15/18

________________________________________________________________________________________

 

Recommendation:

 

The Superintendent will update the Board on instructional successes.

______________________________________________________­­­­__________________________________

 

Background and Rationale:

 

At this time the Superintendent will share pertinent information regarding student achievement.

____________________________________________________________­­_____________________________

TOP - AGENDA

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 

 

 

 

 


 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement                                                Item: VI-A  

               Accomplishments/Board Members

 

Prepared by:  T. Arbogast                                                                   Date:  3/15/18

_________________________________________________________________________________________

 

Recommendation:

 

That the School Board members present their concerns, questions, and commendations, brought to their attention.  In an effort to support the Mission Statement and in accepting the Superintendent's challenge to promote the positive aspects of Giles County Schools, it is hoped that the Board Members will bring their one-a-week positive statement to this portion of the agenda.

__________________________________________________________________________________________

 

Background and Rationale:

 

This portion of the agenda is provided in an effort for individual Board Members to share concerns, questions, and commendations relative to the overall operation of Giles County Public Schools.

__________________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 

 

 

 

 

 

 

 

 

 

 

 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement                                                Item: VI-B

               Accomplishments/Superintendent

 

Prepared by:  T. Arbogast                                                                   Date: 3/15/18

_________________________________________________________________________________________

 

Recommendation:

 

That the School Board hear comments from the Superintendent regarding items which may have been received after the preparation of the formal agenda.

_________________________________________________________________________________________

 

Background and Rationale:

 

In an attempt to minimize the number of meetings, this portion of the agenda has been developed to provide the Board with updated information that may come to the Superintendent's attention after the completion of the Board Agenda and the Board Book.

___________________________________________________________________________________________

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement /                                 Item: VI-C  

            Student School Board Representatives

 

Prepared by:  T. Arbogast                                                                   Date:  3/15/18

_________________________________________________________________________________________

 

Recommendation:

 

That the Student Board representatives present their concerns, questions, and commendations, brought to their attention. 

__________________________________________________________________________________________

 

Background and Rationale:

 

This portion of the agenda is provided in an effort for Student School Board representatives to share concerns, questions, and commendations relative to the overall operation of Giles County Public Schools.

__________________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent