GILES COUNTY PUBLIC SCHOOLS

151 School Road

Pearisburg, VA  24134

 

AGENDA

 

Special School Board Meeting

Thursday, June 14th, 2018

3:00 PM

A Work Session Will Be Held

School Administration Office Building

Conference Room

(Persons from the public wishing to address the Board are requested to register with the Clerk,

unless they are already on the agenda.)

 
I.                    Call to Order

A.                   Pledge of Allegiance

B.                   Approval of Agenda

 

II.                 Consent Items (approval by a single Board vote) – Chairman

A.                   Meeting Minutes

1.                   Regular – May 17th, 2018

2.                   Special Meeting – May 24th, 2018

B.                   Financial Data

1.                   Payroll

C.                   Surplus Items

D.                  Gifted Plan

E.                   Title Grants

F.                   Additional Field Trips

 

III.               Superintendent’s Report

A.            Personnel/Contractual Items

B.            Policy Revisions

C.             VSBA Delegate and Alternate for 2018 Annual Convention

 

 

Superintendent's Working Documents

6/14/2018

No Action Required

 

Informational Items

Enrollment Summary – May 31, 2018

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Approval of Minutes                                                                                                                            Item: II-A

 

Prepared by:  Amanda J. Tickle                                                                                                                     Date: 06/14/18

                                                                                                                                ___________________________________________________________

 

Recommendation:

 

That the School Board review, correct and approve the minutes of the regular meeting on May 17th, 2018 and the special meeting minutes on May 24th, 2018.

                                                                                                                                ____________________________________________________________

 

Background and Rationale:

 

The Clerk prepares the minutes and requests that the School Board review and approve the minutes prior to including them in the official record.

                                                                                                                                ___________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

Amanda J. Tickle, School Board Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

Topic:  Financial Data                                                                                                                                       Item:  II-B

 

Prepared by:  C. Ballard/ B. Perkins                                                                                                            Date: 6/14/18

 

 

Recommendation:

 

That the School Board authorize payment of certain bills/payrolls prior to official board action, and approve the payment of regular bills.  

­­­­­­­­­­ _________________________________________________________________________________________________________________________________

 

Background and Rationale:

 

We have prepared the check authorization in advance of the School Board meeting, to allow more time for individuals to peruse the bills.  Checks are prepared for bills budgeted and received.  Most payments cannot be made or released until authorized by the School Board action.  This authorization will allow us to make early payments and avoid late charges.  This includes the projected payroll for the 15th of the month. 

___________________________________________________________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

Rhonda Tickle, Business Manager

Barbara Perkins, Payroll Specialist

 

 

 

 


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Confirmation of Surplus Items                                                                                                          Item:  II-C

                               

 

Prepared by:  T. Arbogast                                                                                                                               Date: 06/14/18

                                                                                                                                                                                                ________

 

Recommendation:

 

That the School Board approve surplus items to be disposed of in the most economical manner possible.

________________________________________________________________________________________________________________________________

 

Background and Rationale:

 

                Items have been submitted with the request to be declared as surplus.  I recommend that the Board approve the following items:

 

GHS Textbooks

 

_________________________________________________________________________________________________________________________________

 

 

 

 

 

 

 

 

 

 

 

TOP - AGENDA

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  2018-19 Local Gifted Plan                                                                                  Item:  II-D

                               

 

Prepared by:  T. Arbogast                                                                                               Date: 6/14/18

                                                                                                                                                                                _________________

 

Recommendation:

 

That the School Board approve the 2018-19 Local Gifted Plan.

_________________________________________________________________________________________________________________________________

 

Background and Rationale:

 

In the past, the Giles County Gifted Education Plan was submitted to VDOE on a 5 year cycle for approval.  With the new gifted regulations, it is now required that the Local Plan for Gifted Education is submitted annually to the School Board for approval.   Please click here to review the plan.

                               

 

 

 

 

 

 

TOP - AGENDA

 

 

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Title Applications                                                                                                 Item:  II-E

                               

 

Prepared by:  P. Tibbs                                                                                                     Date: 06/14/18

                                                                                                                                                                                ___________________

 

Recommendation:

 

That the School Board approve Title applications for 2018-2019

__________________________________________________________________________________________________________________________________

 

Background and Rationale:

 

Title applications for 2018-2019 now need School Board approval:
 
Title I, Part A
Title II, Part A

Title IV, Part A

 

               
                               
 

 

 

 

 

 

 

 

TOP - AGENDA

 

 

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Field Trips/Approval & Confirmation                                                             Item:  II-F

 

Prepared by: T. Arbogast                                                                                                                Date:  6/14/18

____________________________________________________________________­­­­­­­­­­­­­­­­­­­­­­­­­­_____________________________________________________________

 

Recommendation:

 

That the School Board review school requests for field trips for the 2017-18 school year, and approve those that have been recommended by the principals and Assistant Superintendent.

_________________________________________________________________________________________________________________________________

Background and Rationale:

 

Each year, schools are requested to submit field trip requests to the School Board for their review.  Our policy requires field trips that are in excess of 500 miles or overnight trips to be approved by the Board.  I recommend that the Board approve field trips, based on this information. 

 

School: NEMS Archery

Funding Source: Club/Students

Date: June 8-9, 2018

Destination: Louisville, KY

Students Involved: 6

Transportation: School Board Van

 

 

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 

 

 


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Report of Personnel and Contractual Items                                                                                     Item:  III-A

                                                                                                                                                                                (Page 1)               

 

Prepared by:  T. Arbogast                                                                                                                               Date:  6/14/18

____________________________________________________________________________________________________________________________

 

Recommendation:

 

That the School Board approve/confirm any personnel, student discipline, and contract items as recommended by the Superintendent.

_____________________________________________________________________________________________________________________________

 

Background and Rationale:

 

A list of personnel, student discipline and/or contract items will be submitted for the School Board’s consideration.

 

I.              Personnel Confirmations/Employment:

 

Resignations: 

 

Athletic Coaching Contract:

 

Employment: 

 

 

 

______________________________________________________________________________________________________________________________

TOP - AGENDA

Approved by

Dr. Terry E. Arbogast, II, Superintendent


 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Policy Revisions                                                                                                                                    Item:  III-B

 

Prepared by:  T. Arbogast                                                                                                                               Date:  6/14/18

____________________________________________________________________________________________________________________________

 

Recommendation:

 

That the School Board approve policy revisions as recommended by the VSBA Policy Services and administration. 

 

_____________________________________________________________________________________________________________________________

 

Background and Rationale:

 

VSBA Policies Services continues to revise policies and regulations, and/or add new policies for review. VSBA submits those to the Board, Staff, and Clerk for consideration and action.  Also our administration continues to monitor policies and regulations to ensure accuracy.  I recommend the Board approve the policy revisions as recommended. 

 

VSBA Revisions 1

VSBA Revisions 2

 

                                                               

______________________________________________________________________________________________________________________________

 

 

 

 

 

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


  

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Virginia School Board Association                                                                                                    Item:  III-C

                                (VSBA Delegate)

 

Prepared by:  T. Arbogast                                                                                                                               Date:  6/18/18

____________________________________________________________________________________________________________________________

 

Recommendation:

 

That the School Board select a delegate and alternate to serve as the official representative to the VSBA.

_____________________________________________________________________________________________________________________________

 

Background and Rationale:

 

Each year the VSBA requests that the School Board designate a delegate and alternate to the 2017 Annual Convention.  In the past the Board Chairman and Vice-Chairman have served respectively.  I recommend the Board appoint a delegate and an alternate for 2018.

                                                                                                                                                               

 

 

 

 

 

 

 

 

 

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent