GILES COUNTY PUBLIC SCHOOLS

151 School Road

Pearisburg, VA  24134

 

 

 

 


AGENDA

 

Regular School Board Meeting

Thursday, December 13, 2018

4:00 P.M.

School Administration Office Building

Conference Room

(A Closed Meeting May Be Held)

 

 (Persons from the public wishing to address the Board are requested to register with the Clerk, unless they are already on the agenda.)

 
I.                    Call to Order

A.                  Pledge of Allegiance

B.                  Approval of Agenda

 

II.                 Public Comments

A.                  General

 

III.               Presentations

A.                   Professional Advisory Council

1.                   Joey Sadler – EEMS

2.                   Jennifer Cumbee – EEMS

3.                   Brittany Helvey – NEMS

4.                   Tahlia Bryan – NEMS

5.                   Miranda Dunn – NEMS

B.                   Christmas Card Contest Winners

1.                   Ava Fryc - EEMS

2.                   Nevaeh Dalton – NEMS

3.                   Lauren Ferguson – MMS

 

IV.          Consent Items (approval by a single Board vote) – Chairman

A.                  Meeting Minutes

1.                   Regular – November 8, 2018

2.                   Special – November 12, 2018

3.                   Special – November 26, 2018

B.                  Financial Data

1.                   Bills

2.                   Payroll

3.                   Revenue – November 2018

4.                   Expenditure Report – November 2018

5.                   Appropriation Request – January 2019

C.                   Confirmation of Surplus Items

 

V.           Superintendent’s Report

A.            Educational Feature

B.            Personnel/Contractual Items

C.            Instructional Update

 

VI.               Concerns/Mission Statement Accomplishments – Chairman

A.                  Board Members

B.                  Superintendent

C.                   Student School Board Representative

                                              

VII.            Adjournment

 

Superintendent's Working Documents

12/13/18

No Action Required

 

Informational Items

Enrollment – November 30, 2018

 

 

 

 

 

 

 

 


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Approval of Minutes                                                               Item: IV-A

 

Prepared by:  Amanda J. Tickle                                                         Date: 12/13/18

                                                                                                                        ____________________

 

Recommendation:

 

That the School Board review, correct and approve the minutes of the regular meeting on November 8, 2018 and the special meeting minutes on November 12th and 26th, 2018.

                                                                                                                        ____________________

 

Background and Rationale:

 

The Clerk prepares the minutes and requests that the School Board review and approve the minutes prior to including them in the official record.

                                                                                                                        ___________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

Amanda J. Tickle, School Board Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

Topic:  Financial Data                                                                            Item:  IV-B

 

Prepared by:  Catherine Ballard/Barbara Perkins                    Date: 12/13/18

 

 

Recommendation:

 

That the School Board authorize payment of certain bills/payrolls prior to official board action, and approve the payment of regular bills. That the Board approve the November 2018 Summary of Revenues and the November 2018 Expenditure Report.  Please approve the appropriation request for January 2019 as well.

­­­­­­­­­­ _________________________________________________________________________________________

 

Background and Rationale:

 

We have prepared the check authorization in advance of the School Board meeting, to allow more time for individuals to peruse the bills.  Checks are prepared for bills budgeted and received.  Most payments cannot be made or released until authorized by the School Board action.  This authorization will allow us to make early payments and avoid late charges.  This includes the projected payroll for the 15th of the month.  The appropriation request for January 2019 also needs to be approved.

________________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

Catherine Ballard, Business Manager

Barbara Perkins, Payroll Specialist

 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Confirmation of Surplus Items                                            Item:  IV-C

                       

 

Prepared by:  T. Arbogast                                                                   Date: 12/13/18

                                                                                                                                    ________

 

Recommendation:

 

That the School Board approve surplus items to be disposed of in the most economical manner possible.

____________________________________________________________________________________________

 

Background and Rationale:

 

            Items have been submitted with the request to be declared as surplus.  I recommend that the Board approve the following items:

 

Per Jessie Williams:

We have one more vehicle that needs approval to be surplused - a 1990 f250 4x4 vin # 1fthf26h2Lnb25342

____________________________________________________________________________________________

 

 

 

 

 

 

 

 

 

TOP - AGENDA

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Educational Feature                                                                 Item:  V-A

 

Prepared by:  T. Arbogast                                                                   Date:  12/13/18

_________________________________________________________________________________________

 

Recommendation:

 

That the School Board view an educational feature from the Gifted Program.

__________________________________________________________________________________________

 

Background and Rationale:

 

In an effort to make the Board aware of programs and successes, educational features are scheduled for each Board meeting.  This month, Gifted Education will be doing the presentation.

__________________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent
GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Report of Personnel and Contractual Items                   Item:  V-B

                                                                                                                                               

 

Prepared by:  T. Arbogast                                                                   Date:  12/13/18

________________________________________________________________________________________

 

Recommendation:

 

That the School Board approve/confirm any personnel, student discipline, and contract items as recommended by the Superintendent.

_________________________________________________________________________________________

 

Background and Rationale:

 

A list of personnel, student discipline and/or contract items will be submitted for the School Board’s consideration.

 

I.         Personnel Confirmations/Employment for 2018-2019:

 

 

Resignations

 

Volunteer

 

Substitute List

 

II.        Contractual

 

(Per Mr. Franklin)

 

I would like to ask the School Board to approve the bid from Solar Film for services specified in IFB 6-2018 (window security film). Bids were received from:

 

Solar Film $21,570.00

Tint Works $23,689.50

__________________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


  

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Instructional Update                                                                Item:  V-C

 

Prepared by:  T. Arbogast                                                                   Date:  12/13/18             

__________________________________________________________________________________________

 

Recommendation:

 

The Superintendent will update the Board on instructional successes.

______________________________________________________­­­­____________________________________

 

Background and Rationale:

 

At this time the Superintendent will share pertinent information regarding student achievement.

____________________________________________________________­­______________________________

TOP - AGENDA

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


 

  

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement                                                Item: VI-A  

               Accomplishments/Board Members

 

Prepared by:  T. Arbogast                                                                   Date:  12/13/18

______________________________________________________________________________________

 

Recommendation:

 

That the School Board members present their concerns, questions, and commendations, brought to their attention.  In an effort to support the Mission Statement and in accepting the Superintendent's challenge to promote the positive aspects of Giles County Schools, it is hoped that the Board Members will bring their one-a-week positive statement to this portion of the agenda.

_______________________________________________________________________________________

 

Background and Rationale:

 

This portion of the agenda is provided in an effort for individual Board Members to share concerns, questions, and commendations relative to the overall operation of Giles County Public Schools.

________________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 

 

 

 

 

 

 

 

 

 

 

 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement                                                Item: VI-B

               Accomplishments/Superintendent

 

Prepared by:  T. Arbogast                                                                   Date: 12/13/18

_____________________________________________________________________________________

 

Recommendation:

 

That the School Board hear comments from the Superintendent regarding items which may have been received after the preparation of the formal agenda.

_____________________________________________________________________________________

 

Background and Rationale:

 

In an attempt to minimize the number of meetings, this portion of the agenda has been developed to provide the Board with updated information that may come to the Superintendent's attention after the completion of the Board Agenda and the Board Book.

_______________________________________________________________________________________

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement /                                 Item: V-C  

            Student School Board Representatives

 

Prepared by:  T. Arbogast                                                                   Date:  12/13/18

_________________________________________________________________________________________

 

Recommendation:

 

That the Student Board representatives present their concerns, questions, and commendations, brought to their attention. 

__________________________________________________________________________________________

 

Background and Rationale:

 

This portion of the agenda is provided in an effort for Student School Board representatives to share concerns, questions, and commendations relative to the overall operation of Giles County Public Schools.

__________________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent