GILES COUNTY PUBLIC SCHOOLS

151 School Road

Pearisburg, VA  24134

 

AGENDA

 

Regular School Board Meeting

**Closed Session Held at 3:00 p.m.

Thursday, September 21st, 2017

 4:00 P.M.

School Administration Office Building

Conference Room

(Persons from the public wishing to address the Board are requested to register with the Clerk, unless they are already on the agenda.)

 
I.                    Call to Order

A.                  Pledge of Allegiance

B.                  Approval of Agenda

 

II.                 Public Comments

A.                  General

 

III.               Presentations

1.                   Lynn Hill – Summer Food

2.                   Ann Goete – Summer Food

3.                   Heaven Dimanche – Summer Food

4.                   Rachel Lucas – WSLS 

 

IV.               Consent Items (approval by a single Board vote) – Chairman

A.                  Meeting Minutes

1.                   Regular – August 18th, 2017

2.                   Special – August 10th, 2017   

B.                  Financial Data

1.                   Bills

2.                   Payroll

3.                   Appropriation Request –October 2017

4.                   Revenue Report – August 2017

5.                   Expenditure Report – August 2017

C.                   2017-2018 PAC & Calendar Advisory Committees

D.                  Field Trips

E.                   Surplus

 

V.                 Superintendent’s Report

A.            Personnel/Contractual Items

B.            Educational Feature

C.            Instructional Update

D.            Policy Revisions

 

VI.               Concerns/Mission Statement Accomplishments – Chairman

A.                  Board Members

B.                  Superintendent

C.                   Student School Board Representatives

 

VII.            Adjournment

Superintendent's Working Documents

9/21/17

No Action Required

 

Informational Items

Enrollment – August 31st, 2017

 

 

 

 

 

 

 

 

 

 
 
 
 
 
 
 

 

 
 
 
 
 
 
 
 
 
 
 
 

 

 

 

 
 
 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Approval of Minutes                                                               Item: IV-A

 

Prepared by:  Amanda J. Tickle                                                         Date: 09/21/17

                                                                                                                        ________________

 

Recommendation:

 

That the School Board review, correct and approve the minutes of the regular meeting on August 18th, 2017 and the special meeting on August 10th, 2017.

                                                                                                                        _________________

 

Background and Rationale:

 

The Clerk prepares the minutes and requests that the School Board review and approve the minutes prior to including them in the official record.

                                                                                                                        ____________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

Amanda J. Tickle, School Board Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

Topic:  Financial Data                                                                            Item:  IV-B

 

Prepared by:  Rhonda Tickle/Barbara Perkins                          Date: 9/21/17

 

 

Recommendation:

 

That the School Board authorize payment of certain bills/payrolls prior to official board action, and approve the payment of regular bills. Please approve the appropriation request for October 2017 as well.

­­­­­­­­­­ ______________________________________________________________________________________

 

Background and Rationale:

 

We have prepared the check authorization in advance of the School Board meeting, to allow more time for individuals to peruse the bills.  Checks are prepared for bills budgeted and received.  Most payments cannot be made or released until authorized by the School Board action.  This authorization will allow us to make early payments and avoid late charges.  This includes the projected payroll for the 15th of the month.  The appropriation request for October 2017 also needs to be approved.

__________________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

Rhonda Tickle, Finance/Business

Barbara Perkins, Payroll Specialist

 

 

 


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

Topic:  Advisory Committees                                                             Item:  IV-C

 

Prepared by:  T. Arbogast                                                                   Date: 9/21/17

 

 

Recommendation:

 

­­­­­­­­­­That the School Board consider the staff recommendations for 2017-2018

Professional Advisory Council (PAC) and Calendar Advisory Committees.

_______________________________________________________________________________________

 

Background and Rationale:

 

Numerous advisory committees are required as a result of both federal

and state programs. Additionally, the School Board has traditionally

appointed a variety of Advisory Committees. However, due to the early

timeline this year, most committees are not yet finalized; those will be

brought to you in October or November for approval. I recommend the

Board review the staff recommendations and make the appointments

to the 2017-18 committees. Please see below the PAC and Calendar committees:

 

PAC – Shane Dalton, Venessa Davis, Chris Trent, Derek Snider, Jason Mills, Brandi Smith, Suzanne Woodward

 

Calendar – Stacy Poff, Tanya Jewell, Jessie Lowry, Donna Ralph, Kevin White, Tracy Ferguson, Craig Johnson 

_______________________________________________________________________________________

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Field Trips/Approval & Confirmation                             Item:  IV-D

 

Prepared by: R. Franklin                                                                     Date:  9/21/17

________________________________________________________________________________________

 

Recommendation:

 

That the School Board review field trips for the 2017-2018 school year, and approve those that have been recommended by the principals and Assistant Superintendent.

_________________________________________________________________________________________

 

Background and Rationale:

 

Each year, schools are requested to submit field trip requests to the School Board for their review.  Our policy requires field trips that are in excess of 500 miles or overnight trips to be approved by the Board.  I recommend that the Board approve these field trips, based on this information.   

 

                                               

TOP - AGENDA

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Confirmation of Surplus Items                                            Item:  IV-E

                       

 

Prepared by:  T. Arbogast                                                                   Date: 09/21/17

                                                                                                                                    ________

 

Recommendation:

 

That the School Board approve surplus items to be disposed of in the most economical manner possible.

____________________________________________________________________________________________

 

Background and Rationale:

 

            Items have been submitted with the request to be declared as surplus.  I recommend that the Board approve the following items:

 

GHS: We have the following that need to be disposed of. 

An old adult size potty chair, an old single bed, 6 broken chairs, and two chairs and a couch. 

All of these are being stored in basement.

We would like to request disposal of a large box TV that is no longer in use.

I would like to request the board approve the 100 History to surplus. We have adopted new books.

 

MMS: Will need to place an old cabinet from the office into surplus.

 

 

____________________________________________________________________________________________

 

 

 

 

 

TOP - AGENDA

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

Topic:  Report of Personnel and Contractual Items                   Item:  V-A

                                                                                                           

 

Prepared by:  T. Arbogast                                                                   Date:  9/21/17

Background and Rationale:

 

I.         Personnel Confirmations/Employment for 2017-2018:

 

Employment: 

 

Athletic Coaching Contracts: 

 

Volunteer Agreements: 

 

Resignations: 

 

Substitute Teachers to Date

 

                                                                                                                                    ______

 

 

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Educational Feature                                                                 Item: V-B

 

Prepared by:  T. Arbogast                                                                   Date:  9/21/17

_________________________________________________________________________________________

 

Recommendation:

 

That the School Board view an educational feature from the Giles Tech Center.

__________________________________________________________________________________________

 

Background and Rationale:

 

In an effort to make the Board aware of programs and successes, educational features are scheduled for each Board meeting. The Giles Tech Center will be presenting the educational feature for this month.

__________________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent
 GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Instructional Update                                                                Item:  V-C

 

Prepared by:  T. Arbogast                                                                   Date:  9/21/17

__________________________________________________________________________________________

 

Recommendation:

 

The Superintendent will update the Board on instructional successes.

______________________________________________________­­­­____________________________________

 

Background and Rationale:

 

At this time the Superintendent will share pertinent information regarding student achievement.

____________________________________________________________­­______________________________

TOP - AGENDA

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Policy Revisions                                                                         Item:  V-D

 

Prepared by:  T. Arbogast                                                                   Date:  9/21/17

__________________________________________________________________________________________

 

Recommendation:

 

That the School Board approve policy revisions as recommended by the VSBA Policy Services and administration. 

 

__________________________________________________________________________________________

 

Background and Rationale:

 

VSBA Policies Services continues to revise policies and regulations, and/or add new policies for review. VSBA submits those to the Board, Staff, and Clerk for consideration and action.  Also our administration continues to monitor policies and regulations to ensure accuracy.  I recommend the Board approve the policy revisions as recommended. 

 

 

Administration Changes

                                               

                                               

__________________________________________________________________________________________

 

 

 

 

 

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement                                                Item: VI-A  

               Accomplishments/Board Members

 

Prepared by:  T. Arbogast                                                                   Date:  9/21/17

______________________________________________________________________________________

 

Recommendation:

 

That the School Board members present their concerns, questions, and commendations, brought to their attention.  In an effort to support the Mission Statement and in accepting the Superintendent's challenge to promote the positive aspects of Giles County Schools, it is hoped that the Board Members will bring their one-a-week positive statement to this portion of the agenda.

_______________________________________________________________________________________

 

Background and Rationale:

 

This portion of the agenda is provided in an effort for individual Board Members to share concerns, questions, and commendations relative to the overall operation of Giles County Public Schools.

__________________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 

 

 

 

 

 

 

 

 

 

 

 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement                                                Item: VI-B

               Accomplishments/Superintendent

 

Prepared by:  T. Arbogast                                                                   Date: 9/21/17

______________________________________________________________________________________

 

Recommendation:

 

That the School Board hear comments from the Superintendent regarding items which may have been received after the preparation of the formal agenda.

______________________________________________________________________________________

 

Background and Rationale:

 

In an attempt to minimize the number of meetings, this portion of the agenda has been developed to provide the Board with updated information that may come to the Superintendent's attention after the completion of the Board Agenda and the Board Book.

________________________________________________________________________________________

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement /                                 Item: V-C  

            Student School Board Representatives

 

Prepared by:  T. Arbogast                                                                   Date:  9/21/17

_________________________________________________________________________________________

 

Recommendation:

 

That the Student Board representatives present their concerns, questions, and commendations, brought to their attention. 

__________________________________________________________________________________________

 

Background and Rationale:

 

This portion of the agenda is provided in an effort for Student School Board representatives to share concerns, questions, and commendations relative to the overall operation of Giles County Public Schools.

__________________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent