GILES COUNTY PUBLIC SCHOOLS

151 School Road

Pearisburg, VA  24134

 

AGENDA

 

Regular School Board Meeting

(No Closed Session Will Be Held)

Tuesday, June 7, 2011

4:00 PM

School Administration Office Building

Conference Room

(Persons from the public wishing to address the Board are requested to register with the Clerk, unless they are already on the agenda.)

 

 
I.                    Call to Order

A.                   Pledge of Allegiance

B.                   Approval of Agenda

 

II.                 Public Comments

A.                   General

 

III.               Presentations

A.                   Historical Document Display

 

IV.               Consent Items (approval by a single Board vote) – Chairman

A.                   Meeting Minutes

1.                   Regular – May 19, 2011

2.                   Special – May 25, 2011

3.                   Special – May 31, 2011

B.                   Financial Data

1.                   Bills

2.                   Payroll

3.                   Revenue – May 2011

4.                   Expenditure Report – May 2011

5.                   Appropriation Request – June 2011

 

 

V.                 Superintendent’s Report

A.            Personnel/Contractual Items

B.            Instructional Update

C.             Policy Revisions

D.            VSBA Delegate and Alternate for 2011 Annual Convention

 

VI.               Concerns/Mission Statement Accomplishments – Chairman

A.                   Board Members

B.                   Superintendent

 

VII.            Adjournment

Superintendent's Working Documents

6/7/11

No Action Required

 

Informational Items

Enrollment Summary as of May 31

 

 

 

 

 

 

 

 

 


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Approval of Minutes                                                                                                                            Item: IV-A

 

Prepared by:  Amanda J. Tickle                                                                                                                     Date: 06/7/11

                                                                                                                                ___________________________________________________________

 

Recommendation:

 

That the School Board review, correct and approve the minutes of the regular meeting on May 19, 2011, the special meeting on May 25, 2011 and May 31, 2011.

                                                                                                                                ____________________________________________________________

 

Background and Rationale:

 

The Clerk prepares the minutes and requests that the School Board review and approve the minutes prior to including them in the official record.

                                                                                                                                ___________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

Amanda J. Tickle, School Board Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

Topic:  Financial Data                                                                                                                                       Item:  IV-B

 

Prepared by:  R.Tickle/ B. Perkins                                                                                                                               Date: 6/7/11

 

 

Recommendation:

 

That the School Board authorize payment of certain bills/payrolls prior to official board action, and approve the payment of regular bills. That the Board approve the May 2011 Summary of Revenues in the amount of $1,311,535.84 and the May 2011 Summary of Expenditures in the amount of $ 2,201,936.50.  Please approve the appropriation request for June 2011 as well.

­­­­­­­­­­ _____________________________________________________________________________________________________________________________

 

Background and Rationale:

 

We have prepared the check authorization in advance of the School Board meeting, to allow more time for individuals to peruse the bills.  Checks are prepared for bills budgeted and received.  Most payments cannot be made or released until authorized by the School Board action.  This authorization will allow us to make early payments and avoid late charges.  This includes the projected payroll for the 15th of the month.  The appropriation request for June 2011 also needs to be approved.

_____________________________________________________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

Rhonda Tickle, Business Manager

Barbara Perkins, Payroll Specialist

 

 

 

 


 

 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Report of Personnel and Contractual Items                                                                                     Item:  V-A

 

Prepared by:  T. Arbogast                                                                                                                               Date:  6/7/11

____________________________________________________________________________________________________________________________

 

Recommendation:

 

That the School Board approve/confirm any personnel, student discipline, and contract items as recommended by the Superintendent.

_____________________________________________________________________________________________________________________________

 

Background and Rationale:

 

A list of personnel, student discipline and/or contract items will be submitted for the School Board’s consideration.

 

 

 

 

 

 

 

 

______________________________________________________________________________________________________________________________

TOP - AGENDA

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 


 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Instructional Update                                                                                                                              Item:  V-B

 

Prepared by:  T. Arbogast                                                                                                                               Date: 6/7/11

____________________________________________________________________________________________________________________________

 

Recommendation:

 

The Superintendent will update the Board on instructional successes.

______________________________________________________­­­­______________________________________________________________________

 

Background and Rationale:

 

At this time the Superintendent will share pertinent information regarding student achievement.

____________________________________________________________­­_________________________________________________________________

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TOP - AGENDA

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Policy Revisions                                                                                                                                    Item:  V-C

 

Prepared by:  T. Arbogast                                                                                                                               Date:  6/7/11

____________________________________________________________________________________________________________________________

 

Recommendation:

 

That the School Board approve policy revisions as recommended by the VSBA Policy Services and administration.

_____________________________________________________________________________________________________________________________

 

Background and Rationale:

 

VSBA Policies Services continues to revise policies and regulations, and/or add new policies for review. VSBA submits those to the Board, Staff, and Clerk for consideration and action. Also our administration continues to monitor policies and regulations to ensure accuracy.  I recommend the Board approve the policy revisions as recommended. 

 

POLICY REVISIONS FOR SCHOOL BOARD APPROVAL

JUNE 7, 2011

BBBC                                                      Board Member Oath of Office                                                          Replace

BBFA                                                      School Board Members Conflict of Interest                                  Replace

BCC                                                         School Board Clerk                                                                             Replace

BDDE                                                     Rules of Order                                                                                     Replace

BDDH                                                    Public Participation At School Board Meetings                            Replace

BFE/CHD                                              Administration in Policy Absence                                                  Replace

CBA                                                        Qualifications and Duties for the Superintendent                        Replace

CBG                                                        Evaluation of the Superintendent                                                    Replace

CHD/BFE                                              Administration in Policy Absence                                                  Replace

CLA                                                         Reporting Acts of Violence and Substance Abuse                        Replace

DB                                                          Annual Budget                                                                                     Replace

DIA                                                         Reporting Per Pupil Costs                                                                 Replace

GBA/JFHA                                             Sexual Harassment/Harassment Based on Race, National        Replace

                                                                Origin, Disability and Religion

GCBE                                                      Family and Medical Leave                                                                Replace

IGAH                                                      Family Life Education                                                                       Replace

IGBA                                                       Programs for Student with Disabilities                                          Replace

IGBF                                                       Limited English Proficient Students                                               Replace

IGBG-R                                                   Homebound Regulations                                                                   Replace

JFCD                                                       Weapons in School                                                                             Replace

JGDA                                                      Disciplining Students with Disabilities                                         Replace

JFHA/GBA                                             Sexual Harassment/Harassment Based on Race, National        Replace

                                                                Origin, Disability and Religion

JHCC-R                                                   Procedure for Blood Borne Contagious or Infectious                 Replace

                                                                Diseases               

KD                                                          Public Participation At School Board Meetings                            Replace

 

                                                                                                                                                               

______________________________________________________________________________________________________________________________

 

 

 

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


 GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Virginia School Board Association                                                                                                    Item:  V-D

                                (VSBA Delegate)

 

Prepared by:  T. Arbogast                                                                                                                               Date:  6/7/11

____________________________________________________________________________________________________________________________

 

Recommendation:

 

That the School Board select a delegate and alternate to serve as the official representative to the VSBA.

_____________________________________________________________________________________________________________________________

 

Background and Rationale:

 

Each year the VSBA requests that the School Board designate a delegate and alternate to the 2011 Annual Convention.  In the past the Board Chairman and Vice-Chairman have served respectively. I recommend the Board appoint a delegate and an alternate for 2011.

                                                                                                                                                               

 

 

 

 

 

 

 

 

 

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


 

 

 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement                                                                                                   Item: VI-A  

                   Accomplishments/Board Members

 

Prepared by:  T. Arbogast                                                                                                                               Date:  6/7/11

_______________________________________________________________________________________________________________________________

 

Recommendation:

 

That the School Board members present their concerns, questions, and commendations, brought to their attention.  In an effort to support the Mission Statement and in accepting the Superintendent's challenge to promote the positive aspects of Giles County Schools, it is hoped that the Board Members will bring their one-a-week positive statement to this portion of the agenda.

_______________________________________________________________________________________________________________________________

 

Background and Rationale:

 

This portion of the agenda is provided in an effort for individual Board Members to share concerns, questions, and commendations relative to the overall operation of Giles County Public Schools.

 

 

 

 

 

 

 

 

 

 

 

 

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement                                                                                                   Item: VI-B

                   Accomplishments/Superintendent

 

Prepared by:  T. Arbogast                                                                                                                               Date: 6/7/11

________________________________________________________________________________________________________________________________

 

Recommendation:

 

That the School Board hear comments from the Superintendent regarding items which may have been received after the preparation of the formal agenda.

_________________________________________________________________________________________________________________________________

 

Background and Rationale:

 

In an attempt to minimize the number of meetings, this portion of the agenda has been developed to provide the Board with updated information that may come to the Superintendent's attention after the completion of the Board Agenda and the Board Book.

 

 

 

 

 

 

 

 

 

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent