GILES COUNTY PUBLIC SCHOOLS

151 School Road

Pearisburg, VA  24134

 

AGENDA

 

Regular School Board Meeting

(A Closed Session May Be Held)

Thursday, April 20th, 2017

7:00 PM

School Administration Office Building

Conference Room

(Persons from the public wishing to address the Board are requested to register with the Clerk, unless they are already on the agenda.)

 
I.                    Call to Order

A.                   Pledge of Allegiance

B.                   Approval of Agenda

 

II.                 Public Comments

A.                   General

B.                   Charlie Mullins/Jeff Dinger

 

III.               Presentations

A.                   Professional Advisory Committee

1.                   Kristen Corboy – EEMS

2.                   Tracy Ferguson – MMS

3.                   Norma Trenar – MMS

4.                   Sarah Perdue – GHS

5.                   Jeff Young – GTC

6.                   Laura Mitchem – GTC

 

B.                   Giles County School Board

1.                   Steven Hodge – VSBA Blue Ridge Art Show

2.                   Madison Gilmer – VSBA Blue Ridge Art Show

3.                   Cassie Piscitello – VSBA Blue Ridge Art Show

4.                   PEMTEL – Lisa Epperley

5.                   Carilion Giles Community Hospital

 

IV.               Consent Items (approval by a single Board vote) – Chairman

A.                   Meeting Minutes

1.                   Regular – March 16, 2017

2.                   Special – March 14, March 27, March 31, April 6

B.                   Financial Data

1.                   Bills

2.                   Payroll

3.                   Revenue – March 2017

4.                   Expenditure Report – March 2017

5.                   Appropriation Request – May 2017

C.                   Confirmation of Educational Technology Resolution

D.                  Field Trips

E.                   Special Education Annual Plan

 

V.                 Superintendent’s Report

A.            Educational Feature

B.            Personnel/Contractual Items

C.             Instructional Update

D.            Policy Revisions

E.            Approval of Scholarships

 

VI.               Concerns/Mission Statement Accomplishments – Chairman

A.                   Board Members

B.                   Superintendent

 

VII.            Adjournment

 

 

 

Superintendent's Working Documents

4/20/17

No Action Required

 

Informational Item

March 31 Enrollment

 

 

 

 

 

 

 

 


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Approval of Minutes                                                               Item: IV-A

 

Prepared by:  Amanda Tickle                                                                        Date: 04/20/17

                                                                                                                   ___________

 

Recommendation:

 

That the School Board review, correct and approve the minutes of the regular meeting on March 16, 2017 and the special meetings on March 14th, 27th, 31st and April 6th, 2017.

                                                                                                                   ____________

 

Background and Rationale:

 

The Clerk prepares the minutes and requests that the School Board review and approve the minutes prior to including them in the official record.

                                                                                                                   ____________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

Amanda Tickle, School Board Clerk

 

 

 

 

 

 

 

 

 

 

 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

Topic:  Financial Data                                                                            Item:  IV-B

 

Prepared by:  Rhonda Tickle/Sam Montgomery/

                                    Barbara Perkins                                                   Date: 4/20/17

 

Recommendation:

 

That the School Board authorize payment of certain bills/payrolls prior to official board action, and approve the payment of regular bills. That the Board approve the March 2017 Summary of Revenues and the March 2017 Summary of Expenditures.  Please approve the appropriation request for May 2017 as well.

­­­­­­­­­­ ______________________________________________________________________________________

 

Background and Rationale:

 

We have prepared the check authorization in advance of the School Board meeting, to allow more time for individuals to peruse the bills.  Checks are prepared for bills budgeted and received.  Most payments cannot be made or released until authorized by the School Board action.  This authorization will allow us to make early payments and avoid late charges.  This includes the projected payroll for the 15th of the month.  The appropriation request for May 2017 also needs to be approved.

______________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

Rhonda Tickle, Business Manager

Barbara Perkins, Payroll Specialist

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Confirmation of Educational Technology                                   Item:  IV-C

                        Resolution

 

Prepared by:  T. Arbogast/J. Young/M. Husband                                  Date: 04/20/17

                                                                                                                                                _____

 

Recommendation:

 

That the Board confirm the Educational Technology Resolution. 

______________________________________________________________________________________

 

Background and Rationale:

 

In order for the Giles County School System to be reimbursed for qualifying educational expenditures through the Virginia Public School Authority Technology Notes, a resolution must be adopted by the local School Board.  Divisions may not reimburse themselves for project related expenditures incurred more than 60 days prior to the adoption of resolution.  I recommend the School Board confirm the Educational Technology Resolution. Please click here to view the attachment.

 

TOP - AGENDA

 

 

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Field Trips/Approval & Confirmation                             Item:  IV-D

 

Prepared by: R. Franklin                                                                     Date:  4/20/17

____________________________________________________________________________________________

 

Recommendation:

 

That the School Board review school requests for field trips for the 2016-17 school year, and approve those that have been recommended by the principals and Assistant Superintendent.

__________________________________________________________________________________________

 

Background and Rationale:

 

Each year, schools are requested to submit field trip requests to the School Board for their review.  Our policy requires field trips that are in excess of 500 miles or overnight trips to be approved by the Board.  I recommend that the Board approve field trips, based on this information. 

 

Field Trip

 

 

 

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent
GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Special Education Annual Plan                                           Item:  IV-E

                       

Prepared by: Michele Thompson                                                    Date:  4/20/17

_________________________________________________________________________________________

 

Recommendation:

 

That the School Board approve the Giles County Special Education Annual Plan and associated federal/state funding for next year.

 

__________________________________________________________________________________________

 

Background and Rationale:

 

Mrs. Thompson has provided you a copy of the plan regarding the status of the federal legislation and our proposed annual plan and request for federal/state funds.  I recommend the Board approve the plan, assurances and necessary applications.  Please click below to view each section of the annual plan.  

 

Special Education Annual Plan

 

 

TOP - AGENDA

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Educational Feature                                                                 Item:  V-A

 

Prepared by:  T. Arbogast                                                                   Date:  4/20/17

__________________________________________________________________________________________

 

Recommendation:

 

That the School Board view an educational feature by the Giles Technology Center.

__________________________________________________________________________________________

 

Background and Rationale:

 

In an effort to make the Board aware of programs and successes, educational features are scheduled for each Board meeting.  This month, the Giles Technology Center will be doing the presentation.

__________________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Report of Personnel and Contractual Items                   Item:  V-B

                                                                                                                        (Page 1)           

 

Prepared by:  T. Arbogast                                                                   Date:  4/20/17

_________________________________________________________________________________________

 

Recommendation:

 

That the School Board approve/confirm any personnel, student discipline, and contract items as recommended by the Superintendent.

__________________________________________________________________________________________

 

Background and Rationale:

 

A list of personnel, student discipline and/or contract items will be submitted for the School Board’s consideration.

 

_________________________________________________________________________________________

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

Topic:  Report of Personnel and Contractual Items                   Item:  V-B

                                                                                                                        (Page 2, Info Page)

 

Prepared by:  T. Arbogast                                                                   Date:  4/20/17

 

Background and Rationale:

 

I.          Personnel Confirmations/Employment for 16-17:

 

Resignation: 

 

Volunteer Agreement: 

 

Substitute List to Date

 

Employment: 

 

II.        Contractual

                               

a.        (Per Mr. Franklin)

 

I would like to ask that the School Board approve the rollover of RFP #8-2013 (vision services). This would be the second of three possible one-year rollovers.

 

b.       (Per Mr. Franklin)

 

I would like to ask that the School Board approve the rollover of RFP #10-2014 (sports officiating services). This would be the first of three possible one-year rollovers. All vendors agreed to maintain current pricing for school year 2017-18.

 

Softball/baseball/football

 

Soccer

 

Volleyball

 

Basketball

 

c.        (From Mr. Franklin)

 

I would like to recommend that the School Board accept the bid from Newberry Ford for services specified in IFB #3-2017 (purchase of drivers education vehicle).  Bids were received from:

 

Newberry      $19,610

Shelor's        $21,834.47

                                                                                                                                                ______

TOP - AGENDA

Approved by

Dr. Terry E. Arbogast, II, Superintendent


 GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Instructional Update                                                                Item:  V-C

 

Prepared by:  T. Arbogast                                                                   Date: 4/20/17

__________________________________________________________________________________________

 

Recommendation:

 

The Superintendent will update the Board on instructional successes.

______________________________________________________­­­­____________________________________

 

Background and Rationale:

 

At this time the Superintendent will share pertinent information regarding student achievement.

____________________________________________________________­­______________________________

TOP - AGENDA

 

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Policy Revisions                                                                         Item:   V-D

 

Prepared by:  T. Arbogast                                                                   Date:  4/20/17

_________________________________________________________________________________________

 

Recommendation:

 

That the School Board approve policy revisions as recommended by the VSBA Policy Services and administration.

_________________________________________________________________________________________

 

Background and Rationale:

 

VSBA Policies Services continues to revise policies and regulations, and/or add new policies for review.  VSBA submits those to the Board, Staff, and Clerk for consideration and action.  Also our administration continues to monitor policies and regulations to ensure accuracy.  I recommend the Board approve the policy revisions as recommended.  Please click here to review the revisions.

 

 

 

               

_______________________________________________________________________________________

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic: Approval of Scholarship                                                         Item:   V-E

 

Prepared by:  T. Arbogast                                                                   Date:  4/20/17

_________________________________________________________________________________________

 

Recommendation:

 

That the School Board two local scholarships.

_________________________________________________________________________________________

 

Background and Rationale:

 

Please click below to see the details and qualifications.

 

Scholarship 1

Scholarship 2

 

               

_______________________________________________________________________________________

TOP - AGENDA

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent


 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement                                                Item: VI-A  

               Accomplishments/Board Members

 

Prepared by:  T. Arbogast                                                                   Date:  4/20/17

_________________________________________________________________________________________

 

Recommendation:

 

That the School Board members present their concerns, questions, and commendations, brought to their attention.  In an effort to support the Mission Statement and in accepting the Superintendent's challenge to promote the positive aspects of Giles County Schools, it is hoped that the Board Members will bring their one-a-week positive statement to this portion of the agenda.

__________________________________________________________________________________________

 

Background and Rationale:

 

This portion of the agenda is provided in an effort for individual Board Members to share concerns, questions, and commendations relative to the overall operation of Giles County Public Schools.

__________________________________________________________________________________________

TOP - AGENDA

 

 

Approved by

Dr. Terry E. Arbogast, II, Superintendent

 

 

 

 

 

 

 

 

 

 

 

 

 

GILES COUNTY SCHOOL BOARD

 

Agenda Consideration

 

 

Topic:  Comments and Mission Statement                                                Item: VI-B

               Accomplishments/Superintendent

 

Prepared by:  T. Arbogast                                                                   Date: 4/20/17

________________________________________________________________________________________

 

Recommendation:

 

That the School Board hear comments from the Superintendent regarding items which may have been received after the preparation of the formal agenda.

__________________________________________________________________________________________

 

Background and Rationale:

 

In an attempt to minimize the number of meetings, this portion of the agenda has been developed to provide the Board with updated information that may come to the Superintendent's attention after the completion of the Board Agenda and the Board Book.

__________________________________________________________________________________________

TOP - AGENDA

 

Approved by

 Dr. Terry E. Arbogast, II, Superintendent